Practice Coordinator, Compliance

Osler, Hoskin & Harcourt LLP is one of Canada's leading business law firms. Advising many of Canada's corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management, and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to further your career or carve out a new path.

Reporting to the Compliance Manager, the Practice Coordinator, Compliance will work with legal and administrative team members of Osler Works – Transactional to support the compliance practice and our legal entity management platform.

Please note, this role can operate as a fully remote opportunity within Ontario, or hybrid working out of our Ottawa or Toronto offices.

Major Responsibilities

• Work closely with and provide support to the Compliance Clerks on client and administrative matters
• Collaborate with stakeholders within OWT to create a streamlined process to verify entity data and coordinate amongst members of OWT
• Verify client data in the legal entity management platform
• Responsible for general legal entity management platform maintenance for clients, including uploading completed filings and documents, and updating data, corporate registers, the status of registrations and certain fields in the platform
• Ensure timely and accurate generation of compliance reports
• Support client related tasks on an ad hoc basis
• Undertake projects and other responsibilities as assigned, including the processing of invoices and the handling of monthly credit card reconciliation

Position Requirements
Education and Experience
This position requires a university degree in a business or technology discipline or a college Law Clerk diploma and a minimum of one year of relevant work experience is desired. Experience in a law firm or other professional services environment is preferred. An equivalent combination of education, training and experience may be acceptable.

Knowledge And Skills

• Ability to work in a fast-paced setting and prioritize multiple competing tasks
• Excellent attention to detail, organization, and time management skills
• Strong verbal and written communication skills
• Excellent client service skills
• Strong proficiency with technology including MS Office Suite and Athennian is an asset
• Ability to work well independently and in a team setting
• Excellent problem-solving skills
• Strong ability to learn existing business practices

Application Process
To apply, please use the following career portal to submit your application.

Accessibility and Accommodation
We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks
Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

No agencies, recruiters or phone calls/emails please.