Project Coordinator

ABOUT UNIVERUS:

Founded in 2019 and headquartered in Burnaby, British Columbia, Univerus is a fast-growing enterprise software company specializing in vertical market solutions. With over 300 employees, more than 20 acquisitions, and a global customer base exceeding 3,500 organizations, Univerus delivers mission-critical technology across public and private sectors. Our flagship product, Unity ERP, powers operations in local government, utilities, construction, manufacturing, health and safety, education, and beyond.

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Position: Remote position with occasional travel to office either to Toronto or Peterborough as required.

Schedule: 40 hours per week, full time

ROLE OVERVIEW:

As a Project Coordinator at Univerus, you will provide essential support to the Project Management team by coordinating project activities, managing documentation, and assisting with communication among stakeholders. You will play a key role in keeping projects organized and on track, helping ensure the successful delivery of client and internal projects. This entry-level role is ideal for individuals looking to build their project management skills in a supportive and collaborative environment.

ORGANIZATIONAL RELATIONSHIP:

Reports To: VP, Operations, Energy & Water

Department: Professional Services

KEY RESPONSIBILITIES:

• Project Support: Assist Project Managers with the coordination of project activities, including scheduling meetings, preparing agendas, and capturing meeting notes.
• Documentation Management: Maintain project documentation such as project plans, status reports, action items, and risk registers.
• Communication Coordination: Help facilitate clear communication between team members, stakeholders, and clients by preparing updates, reminders, and follow-ups.
• Task Tracking: Monitor project tasks and deadlines, providing reminders and escalating overdue items as needed.
• Resource Coordination: Assist with resource scheduling and tracking availability to support project needs.
• Reporting Support: Support the preparation of project status reports, dashboards, and other reporting tools.
• Process Adherence: Ensure project management processes and documentation standards are followed.
• Meeting Support: Organize and support project meetings, including logistics, materials preparation, and post-meeting follow-up.
• Administrative Support: Provide general administrative support to the project team as required.

KEY PERFORMANCE INDICATORS (KPIS):

• Timeliness and accuracy of project documentation
• Stakeholder satisfaction with coordination and communication
• Completion of assigned tasks within agreed timelines
• Support provided to ensure project deliverables remain on track
• Adherence to project management processes and documentation standards
• Positive feedback from project managers and team members

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to manage multiple tasks and priorities in a fast-paced environment
• Attention to detail with a focus on accuracy and consistency
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools (e.g., Smartsheet, Asana, or similar)
• Ability to work collaboratively with cross-functional teams
• Self-motivated and eager to learn project management best practices
• Professionalism and customer-service orientation in all interactions

EDUCATION AND EXPERIENCE:

• Diploma or Bachelor's degree in Business Administration, Project Management, or a related field preferred
• Previous experience in an administrative, coordination, or project support role is an asset
• Interest in pursuing a career in project management
• Willingness to travel occasionally to support project or client needs