Operations Administrative Specialist

3 days ago

Peterborough, Ontario, Canada Delta Elevator Company Limited Full time $43,840 - $52,000 per year

Company Overview

Delta Elevator Company Limited, established in 1967 and based in Kitchener, Ontario, is a leading Canadian business specializing in the engineering, manufacturing, installation, and maintenance of elevating devices. Our commitment to excellence and hiring top talent has positioned us as an industry leader in built-to-order solutions.

Position Description

This position reports to the Branch Manager Markham/Peterborough and is the first point of contact for Peterborough maintenance customers and provides both internal and external support to Field Operations. Day-to-day duties are directed by the Peterborough Supervisor. The position is located at the Peterborough branch office and requires travel throughout the branch operating area.

Corporate Responsibilities

  • Represent Delta Elevator's core values of Integrity, Service and Quality in relationships with both internal staff members and external customers and suppliers.
  • Follow Delta Elevator Policies & Procedures, Employee Manual, and Health & Safety Manual.

Field Operations Support

  • Prepare new job binders and support Project Co-ordinators.
  • Track vacation time requests and schedule jobs inclusive of this information.
  • Schedule TSSA initial inspections an ensure timely resolution of TSSA directives.
  • Log, distribute, and track TSSA periodic inspection reports to ensure timely completion.
  • Liaise between mechanics, TSSA inspectors, and customers.Generate Maintenance Control Program binders and documentation for maintenance jobs.
  • Schedule incoming inquiries for inspections and fire tests.
  • Process elevator keys sales and maintain electronic and paper filing for maintenance customers.
  • Obtain and monitor fleet additions, repairs, annual inspections, CVOR, and licensing stickers.
  • Order and track tools, tool repairs, and office supplies.
  • Prepare shipping documentation, bills of lading, and custom documents.
  • Charge software diagnostic tools for mechanics.

Inventory Administration

  • Purchase, track, and receive parts for repairs, maintenance stock, and construction needs.
  • Track parts inventory and keep branch Supervisor informed of needs.
  • Order, track, and issue inventory for company uniforms.
  • Organize warehouse equipment and inventory and verify accuracy of part information.
  • Load and unload shipments and assist in deliveries to worksites or other branches.
  • Count inventory for Year End valuation.

General

  • Log, track, and process information on new employees in various spreadsheets.
  • General housekeeping of the kitchen, common areas, and warehouse.
  • Other duties as assigned

Qualifications & Skills

  • Previous project coordination experience in a construction environment.
  • Secondary school diploma.
  • Valid G driver's license and clear record.
  • Administrative support experience in a fast-paced environment.
  • High level of proficiency with Microsoft Office software.
  • Abiity to read main layout drawings.
  • Ability to lift ~50 lbs, climb ladders, and operate a forklift.
  • Ability to work in groups and independently.
  • Reliability and bondable.
  • Self-motivation.
  • Knowledge of tools and parts.
  • Good organizational skills.
  • Ability to take measurements and transfer to paper.

INDLP

Job Type: Full-time

Pay: $21.00-$25.00 per hour

Benefits:

  • Dental care
  • Employee assistance program
  • Extended health care
  • On-site parking
  • Paid time off

Application question(s):

  • Do you have project coordination experience in construction?

Work Location: In person

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