Coordinator, Clinical Operations

We currently have an exciting  Part Time Coordinator Clinical Operations opportunity to join our amazing team at Chilliwack General Hospital located in Chilliwack, B.C.

Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields, career growth and advancement, a competitive compensation package (including four weeks of vacation to start, comprehensive health benefits, and pension plan), and the rewarding opportunity to make a difference every single day in health care. 

Fraser Health values diversity in the work force and strives to maintain an environment of Respect, Caring and Trust. Fraser Health's hiring practices aspire to ensure all individuals are treated in an inclusive, equitable, and culturally safe manner. 

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Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:

Provides organization support for the Clinical Operations related clinical care priorities and regulatory practice related programs/projects. Liaises with applicable internal and external stakeholders, acts as primary contact for the coordination of designated programs/projects, and coordinates the compiling of data/data analysis, processes and related workflow procedures, electronic files and documents, resource/information research, and system improvements.

1. Coordinates and provides organization support for the department including data review/analysis, database coordination, and clinical care priorities and regulatory practice related programs/projects; functions as the central point of contact, receives and responds to related queries, prepares and distributes communications, escalates queries to the Manager/designate as appropriate.
2. Assists in the coordination and evaluation of various programs/projects, evaluates/consolidates data, identifies gaps, maintains schedules/documents, conducting preliminary analysis, and generating/writing summaries, statistical and other related reports.
3. Liaises with internal stakeholders (e.g. leaders, Patient Care Coordinators, Staffing) in order to resolve issues or clarify details.
4. Maintains or develops processes for processing/tracking a variety of data/materials. Gathers and compiles data and produces statistical reports.
5. Provides administrative support including coordinating/scheduling meetings, preparing meeting agendas, materials, and minutes, developing/sending communications, collecting/summarizing resource materials, maintaining electronic files, and preparing/editing/maintaining documents and SharePoint site files.
6. Organizes workflow, develops and implements work methods and procedures that support the objectives of the programs/projects, determines priorities, resolves day-to-day problems and evaluates operating procedures/processes. Develops and recommends system improvements and implements approved changes.
7. Maintains budget data including analyzing, reconciling, recommending changes, projecting requirements, and preparing funding transfers and budget submissions. Identifies and provides input into equipment/resource needs.

Graduation from a diploma program in administration or related field and three (3) years recent, related experience in a health care environment, or an equivalent combination of education and experience.

COMPETENCIES:

Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.

Professional/Technical Capabilities

• Ability to coordinate and evaluate processes and procedures.
• Ability to operate a computer using a variety of desktop technology and other standard office equipment. Proficiency with Microsoft Office and website design applications at an intermediate level.
• Ability to learn software database applications.
• Ability to type 60 wpm.
• Ability to plan, organize, problem solve, analyze and prioritize work.
• Ability to work both independently and as part of team, show initiative, take direction, and be receptive to feedback.
• Strong attention to detail.
• Physical ability to perform the duties of the position.

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka'pamux Nations and is home to 32 First Nations within the Fraser Salish region.
 
People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 50,000+ staff, medical staff and volunteers.
 
We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health's hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.
 
Together, we are the heart of health care.
 
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IMPORTANT: Recruitment scam warning
Please be on alert for recruitment scams. We are aware of several scams targeting individuals by falsely claiming to represent Fraser Health. Always take precautions when sharing personal details with unverified sources. Please note that we will never ask for money or payment, nor ask you to download or install an app at any point during our recruitment process.