Asia Program Partnership Manager

Staff - Non UnionJob CategoryM&P - AAPSJob ProfileAAPS Salaried - Student Management, Level AJob TitleAsia Program Partnership ManagerDepartmentAsian Strategies Unit | Dean's Office | Faculty of ForestryCompensation Range$5, $7,709.92 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End DateDecember 19, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

January 31, 2029

This is a 3-year term position

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. 

Job Summary
The position plays a key role in engaging and attracting prospective undergraduate students to the Faculty of Forestry UBC. This position is responsible for developing strong relationships with high school students, parents, counselors, and partner universities in China, while representing the University at school visits, fairs, and outreach events.

The position will execute strategic recruitment programs and advising services for secondary and post-secondary school students, parents, educational advocates and counsellors in China for the purpose of encouraging qualified prospective students to seek admission to UBC Faculty of Forestry.  The position is also responsible for developing new programs and partnerships aligned to the Faculty's strategic plan.  

The primary work location will be at the Vancouver Point Grey Campus. 

Organizational Status
The incumbent reports to the Associate Dean, Asian Strategy Unit. The position works closely in collaboration with: (a) Director of UG Student Services (b) Director, Marketing & Communications and, (c) managers in UBC Enrolment Services, International Student Initiative to support the recruitment, advising, admission and successful transition of students to UBC.

Work Performed
1.    Represents UBC Faculty of Forestry with an accurate, inclusive, and strategic approach to prospective high school students, parents, and counsellors through visits to secondary schools and colleges:

• Travel to partner schools oversea to deliver UBC recruitment presentations in small and large group settings, using multimedia resources and other materials.

• Explore the opportunities to develop green pathways with our potential partners and organize summer programs, field school, and cultural learning tour to prospective students.

• Build strong relationships and trust with institutions, government educational agencies, and individuals through effective and inclusive communication with students, parents, educational advocates and counsellors in presentation settings, one-on-one advising, telephone inquiries, email correspondence, social media and online sessions.

• Plans and executes both on-campus and virtual recruitment events, including international educational fair, info sessions, open houses, and campus tours.

• Provide post-tour advising as scheduled for the Campus Tours program and participates in the planning and delivery of other On-Campus recruitment activities targeted to international students and their families or visiting secondary school counselors

• Develop and manage social media platforms to professionally and effectively promote UBC's forestry programs to targeted audiences

• Conducts follow-up on prospective international students as appropriate

2.    Advising prospective students:

• Advise prospective international students, school counselors, and others on current academic program opportunities at the University, on admission requirements, prerequisite studies required for Forestry programs, English language proficiency requirements, international student tuition fees, and Canadian study permit requirements. 

• Provide information on housing and other student services available to international students at UBC. Advising takes place at secondary schools, at colleges for college transfer students, or at selected education fairs, as well as with individual students and their parents visiting the UBC Faculty of Forestry. Advising also takes place through telephone, electronic mail, web-based correspondence, video calls, and social media with students, their families and counselors.

• Applies in-depth knowledge and understanding of complex requirements and admissions policies, as well as knowledge of foreign credentials, international documentation and different countries' educational systems, in responding appropriately to inquiries

• Represent UBC's welcoming community and positive engagement with all students, particularly those from systemically marginalized communities undefined

3.    Contributes to the development and delivery of programs with the guidance and support of the Associate Dean:

• Identify potential new partnership opportunities outside the existing collaboration network.   Initiate and foster relationships with new university in Asia and develop new cooperative programs, such as Urban Forestry, BEST, Natural Resource.

• Develop, plan, and execute strategic special events, on and off campus, which involves event designing, promotion, facility logistics, liaising with external partners, coordinating the involvement of staff / faculty, training and supervising student assistants, and post-event evaluation.

• Assist in the development and delivery of strategic communication planning for prospective students with a focus on inclusive messaging.

• Prepare detailed partnership proposals and manage negotiations to formalize agreements

4.    Undertakes other recruitment, advising and program development activities as required, in keeping with the terms of the position.   May represent the unit on cross-unit projects or on other University committees as assigned.

Consequence of Error/Judgement
The 3+2 program within the Faculty of Forestry relies heavily on the trust and respect it has earned within the partner universities it had served over the past decade. As a representative of the Faculty, errors in judgment can directly affect the credibility of the Faculty and the experience of those participating in it. Misrepresentation of University and Faculty policies could cause students serious difficulty in attaining their educational objectives. Errors in providing information, support, and guidance can directly affect the quality of student experience. Culturally, socially, and personally inept interactions with students and partner university counterparts damage the credibility of the Faculty and university in relevant communities and the ability of the program, faculty, and university to sustain respectful relations with and effectively involve students living in those communities. Failure to accurately monitor financial accounts could lead to inaccurate financial information.  Errors in judgment may cause serious issues and identifiable deterioration to alumni, faculty, and student relations; reduce services; cause embarrassment to the University; increase event and program costs; and impact negatively the Faculty and University's reputation and accountability with partner universities, students and their families. Decisions have an impact on the development of relationships both within the University and in external communities. Decisions affect the credibility of the Faculty of Forestry programs and services and hence the success of the 2+2/3+2 program as a whole.

Supervision Received
Works under the direction of the Associate Dean, Asian Strategy while closely liaising with the Director of Student Services and the Program Directors. The incumbent will exercise resourcefulness in the coordination and delivery of programs for potential and current 2+2/3+2 students, as well as Forestry Students interested in exploring study opportunities in China through Go Global. This position is expected to function within clearly articulated priorities and objectives. Work is reviewed for quality and effectiveness of results.  The position works closely and cooperatively with Forestry's Marketing & Communications team as it relates to recruitment as well with the Student Recruitment and Advising and Admissions teams of UBC to meet the established service standards

Supervision Given
Supervises or advises contractors, consultants, student employees and volunteers in the coordination and delivery of programs.

Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of one to two years of related experience, or an equivalent combination of education and experience
- Willingness to respect diverse perspectives, including perspectives in conflict with one's own

- Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Undergraduate degree in a relevant discipline. Bachelor's degree in Forestry, or related area, Master's degree is preferred.  Minimum of two years' experience or the equivalent combination of education and experience.   

A proven track record in related experience working in a post-secondary environment in student support or advising role, event management and logistics, program development or an equivalent combination of education, training and experience required.  

- Experience using content management systems such as WordPress or other digital/social media platforms.

- High degree of awareness of university policies and practices; interprets policies and procedures related to the responsibilities of the position - including FIPPA, harassment and discrimination, and use of university systems and technology, including the databases

- Oral and written fluency in Chinese (Mandarin). Required Skills:
- Demonstrated ability to work collaboratively with a variety of different stakeholders
- Highly motivated, creative person
- Proven ability to both lead and support teams of student staff and volunteers
- Proven ability to envision and implement innovative programs and initiatives
- Proven ability to organize events, lead promotional activities, and coordinate and support  student development programs
- Excellent communication, both verbal and written, excellent interpersonal and problem-solving skills
- Ability to communicate effectively and respectfully in a cross-cultural environment
- Ability to plan ahead, anticipate problems, and meet deadlines efficiently
- Ability to lead others and to function as an effective team member
- Experience in designing and delivering training and developmental or skill-building workshops
- Experience in a Windows-based environment, and willingness to learn to use new systems
- Ability to work flexible hours, including evenings and weekends

Skills That Would Be an Asset:
- Familiarity with the Chinese educational System;
- Knowledge of current issues in Forestry, Conservation and Wood Products in B.C., Canada and internationally;
- Knowledge of community engagement and effective partnership building;
- Knowledge of the field of intercultural studies;
- Holds an "English as a Second Language Certificate

- Information technology skills, including standard office software, desktop publishing, report design.

- Knowledge of the Workday Student preferred.

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