HR Assistant

EMPLOYMENT TYPE: Full-Time
LOCATION: Oshawa, ON
HOURS: 37.5 hours per week, Monday to Friday, 9:00 am- 5:00pm
DEPARTMENT: Human Resources
REPORTING TO: HR Manager

POSITION SUMMARY:

We are looking for a detail-oriented and proactive HR Assistant to support core HR functions, recruitment, payroll processing, and health and safety initiatives. This role will play a key part in ensuring timely and accurate payroll, maintaining employee records, supporting HR operations, helping with recruitment, and promoting a safe and compliant work environment. This is an in-office position.

KEY RESPONSIBILITIES:

HR Administration

• Support employee onboarding and offboarding processes.
• Maintain HRIS records, including employee status changes, leaves, and terminations.
• Prepare employment letters, and other HR documents as needed.
• Assist in organizing HR meetings, training sessions, and employee communications.
• Help with other HR tasks, as needed.

Recruitment

• Post approved jobs using our ATS after consulting with the hiring manager as per the department needs.
• Review resumes and questionaries of the applicants.
• Conduct the reference checks.
• Be the first point of contact for all applicants and candidates.
• Prepare offer letters to the chosen candidates.
• Help with other recruitment tasks, as needed.

Payroll Administration

• Maintain accurate employee data, and timekeeping reports.
• Handle payroll-related inquiries and resolve discrepancies in a timely manner.
• Ensure compliance with provincial/federal employment standards and tax regulations.

Health and Safety

• Support and monitor the workplace health and safety programs.
• Maintain H&S documentation and incident reports in compliance with local regulations.
• Coordinate H&S training, certifications, and awareness campaigns.
• Act as a point of contact for safety concerns and promote a safety-first culture.
• Flexibility is important, as responsibilities may evolve and additional tasks may be assigned based on business needs.

QUALIFICATIONS:

• New graduates welcome
• 1+ year of office work.
• Knowledge and experience with Payroll software (e.g BambooHR, QuickBooks, etc.) would be considered an asset.
• Familiar with Health & Safety regulations, Employment Standards Act, and Payroll administrative tasks.
• Strong attention to detail, organizational skills and confidentiality.
• Good at communication and interpersonal abilities.
• Ability to work independently and as part of a team.

EDUCATION:

• University Degree/Graduate Certificate or equivalent experience.

WHAT WE OFFER:

• Healthcare Spending and Wellness Accounts
• Collaborative, diverse and inclusive culture
• The ability to develop your HR career

WORK ENVIRONMENT:

• Office environment: a blend of sitting at a desk, standing, and working on a computer.

RECRUITMENT PROCESS:

• Application and Questionnaire - Candidates apply and complete the initial questionnaire.
• Pre-Screen Video Interview - Within a week, qualified candidates will be invited to complete a short one-way pre-screen via a video interview platform.
• In-Person/Virtual Interview - Successful shortlisted candidates will be invited to attend an in-person interview at our Oshawa head office OR invited to attend a virtual interview.
• Offer and Background Check - The successful candidate will be offered the position, pending a criminal background check and references.

We appreciate the applications from all candidates but please note we will only be contacting the candidates that are selected for next steps. Auxilium Health is an equal opportunity employer. We welcome diversity and are committed to creating an inclusive environment for all employees. Accommodations are available on request for candidates taking part in all aspects of the selection process.