Privacy Impact Assessment Specialist 0485-1415

HM Note: This hybrid contract role is three (3) days in office. Candidate resumes must include first and last name, email and telephone contact information.

Description

Background Information:

• The purpose of this procurement is to acquire two Senior Privacy (PIA) Specialists to provide dedicated privacy subject matter expert to assist with supporting privacy matters related to a number of key Information Technology and data and analytics projects.
• Ontario Health (OH) is seeking Privacy resources to ensure that Ontario Health maintains compliance with its legal and contractual privacy obligations, and builds privacy into the design of projects that involve personal health information (PHI), thus reducing risk for the organization and protecting the trust and privacy of individuals whose PHI we manage.

Deliverables:

• Over the duration of the engagement, the Senior Privacy (PIA) Specialist will support work already in progress, as well as new work on Privacy Impact Assessments;
• Work with the project and product teams on risk mitigation of PIA findings as required under PHIPA;
• Support work related to update and/or developing new agreements;
• Other duties as required. Note that knowledge of current privacy and data protection policy and legislation, especially Ontario's Personal Health Information Protection Act (PHIPA), will be critical to ensure success.

Must haves:

• Minimum of 5 years' health privacy experience conducting privacy impact assessments on medium to high complexity projects
• Minimum 5 years' direct operational level privacy experience preferably in a health sector and/or IT environment
• Minimum 5 years' experience developing privacy policies and procedures, requirements or controls
• Holds an undergraduate or graduate degree in health, policy, IT, security, law or a related discipline
• Familiarity with the Personal Health Information Protection Act, 2004 (PHIPA), and its related requirements for Prescribed Entities, Prescribed Persons, Health Information Network Providers (HINP) and Electronic Service Providers (ESP)
• Familiarity with EMR (Electronic Medical Record) or HIS (Health Information System) infrastructure, design, and data flows
• Familiarity with Application Programming Interface (API) functionality and management
• Familiarity with Public Key Infrastructure (PKI)

Responsibilities:

• The Senior Privacy Impact Assessment (PIA) Specialist will lead and support various IT and data and analytics initiatives, including:

• Develop privacy policies and procedures

• Conduct privacy impact assessments for medium to high complex initiatives
• May be required to support investigating privacy incidents, patient inquiries, and privacy requests of any kind
• Identify and assess privacy risks
• Provide privacy advisory and support to business teams
• Lead and/or participate in OH, regional or provincial committees or project teams as the privacy Subject Matter Expert
• Identify privacy requirements
• Develop strong relationships with various internal and external stakeholders to foster a culture of privacy
• Respond and provide advice and legislative interpretation for information and access requests, consent management requests, complaints or inquiries, appeals and privacy issues under the Personal Health Information Protection Act, 2004 and the Freedom of Information and Protection of Privacy Act.
• Support privacy program projects and activities to improve the efficiency and effectiveness of the Privacy Office
• Develop and deliver privacy training for Ontario Health
• Other duties as required

Desired Skills:

• Completion of a university undergraduate or master's degree in health, policy, IT, security, law or a related discipline
• Demonstrated knowledge and experience of access and privacy requirements and practices, preferably related to the health and public sectors
• Recognized security certification or designation is an asset
• Excellent knowledge of privacy and security concepts, trends, and issues. This will include an understanding of their impact on business processes, as well as skill with interpretation and communication of principles and compliance requirements
• Knowledge and ability to interpret Ontario's Personal Health Information Protection Act, 2004 (PHIPA)
• Knowledge and ability to interpret Ontario's Freedom of Information and Protection of Privacy Act (FIPPA)
• Analytical skills to understand the current and future access and privacy implications of policies, decisions and business initiatives
• Thorough understanding of "privacy-by-design" and best practices
• Experience with conducting and/or providing oversight for Privacy Impact Assessments and Privacy Threshold Assessments, including developing privacy requirements, risk mitigation plans, corporate policies and developing and/or delivering training content
• Knowledge of technology architecture and infrastructure, digital health solutions and services, enterprise and corporate IT including information and cyber security preferred
• Working knowledge of digital health technologies and information security industry standards
• Excel in a fast-paced and project focused environment
• Exceptional analytic and creative problem-solving abilities
• Good understanding of related disciplines, such as IT system design, policy development (privacy or security), business architecture, legal processes, Freedom of Information administration, business analysis, risk management, project management
• Knowledge of Information Technology concepts and processes that impact the protection of personal information, including (but not limited to) Internet tools, system interfaces, information security, information architecture and data flows
• Excellent Communication skills both verbal and written, and strong stakeholder engagement skills
• Time Management, with the ability to manage tight deadlines and prioritize multiple projects

Required Experience / Evaluation Criteria:

• Minimum 3 years' health privacy experience conducting privacy impact assessments (PIAs) on medium to high complexity projects. 20 Points
• Minimum 5 years' direct operational level privacy experience in a health sector and/or IT environment or both. 20 Points
• Minimum 5 years' experience in developing privacy policies and procedures, requirements, or controls. 20 Points
• Minimum 5 years' experience drafting and reviewing privacy requirements for data sharing agreements. 15 Points
• Familiarity with the Personal Health Information Protection Act (PHIPA), and requirements related to Prescribed Person Authority, Prescribed Entity Authority, Health Information Network Provider (HINP) and Electronic Service Provider (ESP). 10 Points
• Familiarity with Application Programming Interface (API) functionality and management. 7.5 Points
• Familiarity with Electronic Medical Record (EMR) or Hospital Information System (HIS) infrastructure, design, and data flows. 7.5 Points

Total Evaluation Criteria: 100 Points

Deliverables

• The Senior Privacy Impact Assessment (PIA) Specialist will be required to work with the appropriate teams to:

• Conduct/complete Privacy Threshold Assessments and associated documentation

• Conduct/complete Privacy Impact Assessments and associated documentation
• Provide Privacy Consultation on a diverse range of complex, multi-stakeholder health privacy issues and Information Technology (IT) initiatives throughout the product/service development and deployment life cycle
• Develop risk mitigation plans
• Create or inform the creation of data flow diagrams and associated privacy controls and compliance requirements
• Review and advise on agreements, including data sharing agreements

Knowledge Transfer Details:

• The resource will ensure full knowledge transfer is provided to the Ontario Health team before end of engagement. Some of this might occur at the end of the engagement but will also be shared as information is obtained/consolidated. Key deliverables will be shared with team.
• The resource must provide all related documentation as part of knowledge transfer protocol. Documents will be reviewed by the appropriate leads and signed off by manager/director.
• The resource will work collaboratively with the Ontario Health team throughout the assignment and ensure key deliverables, milestones, and documentation are shared.
• A walkthrough of any demos, development, etc. will be required before the end of the engagement.

Must Haves:

• Minimum of 5 years' health privacy experience conducting privacy impact assessments on medium to high complexity projects
• Minimum 5 years' experience developing privacy policies and procedures, requirements or controls
• Familiarity with the Personal Health Information Protection Act, 2004 (PHIPA), and its related requirements for Prescribed Entities, Prescribed Persons, Health Information Network Providers (HINP) and Electronic Service Providers (ESP)

Nice to Have:

• Minimum 5 years' direct operational level privacy experience preferably in a health sector and/or IT environment
• Familiarity with EMR (Electronic Medical Record) or HIS (Health Information System) infrastructure, design, and data flows
• Familiarity with Application Programming Interface (API) functionality and management
• Familiarity with Public Key Infrastructure (PKI)