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Purchasing & Materials Coordinator

3 weeks ago

Brampton, Ontario, Canada Sentinel Dock & Door Solutions Full time

Sentinel Dock & Door Solutions is a leading Canadian provider of commercial dock and door services. Established in 2024 by Trivest Partners, Sentinel was formed through the acquisition of top regional service providers: Lenworth Building Services, Pro Door & Dock Systems, Mar-Lin Dock & Door, Door Doctor, and Secord Doors. Together, we specialize in the installation, repair, and maintenance of overhead doors, dock levelers, and related equipment for commercial and industrial facilities.

Our partners at Door Doctor located in Brampton are looking for their next Purchasing & Materials Coordinator. This individual would be responsible for managing procurement, intercompany sales transactions, and staging materials to support service, repair, and installation operations. This role is critical to ensuring technicians have the correct materials, on time, and that intercompany transactions are accurate, timely, and aligned with company policies.

This position works closely with operations, technicians, suppliers, and sister companies to maintain efficiency, cost control, and operational readiness.

Key Responsibilities:

Purchasing & Inventory Control

  • Source and purchase materials, parts, and equipment required for service, repair, and installation work
  • Maintain strong relationships with approved suppliers and ensure competitive pricing
  • Issue purchase orders and track deliveries to ensure on-time arrival
  • Monitor inventory levels and reorder materials as required to avoid shortages or overstock
  • Verify received materials against purchase orders and resolve discrepancies

Intercompany Sales & Transactions

  • Process intercompany material sales in accordance with company pricing and markup policies
  • Coordinate material transfers between Door Doctor and affiliated companies
  • Ensure all intercompany transactions are properly documented, invoiced, and tracked
  • Work with accounting and operations to ensure accurate billing and cost allocation

Material Staging & Job Readiness

  • Stage materials for upcoming service calls, installations, and projects
  • Ensure materials are labeled, organized, and ready for technician pickup
  • Coordinate with dispatch and operations to align materials with scheduled work
  • Maintain a clean, organized staging and storage area

Operational Support

  • Communicate material availability and lead times to operations and management
  • Support technicians by ensuring correct parts are available for their jobs
  • Assist with continuous improvement of purchasing, inventory, and staging processes
  • Follow company safety policies and maintain a safe warehouse environment

What we're looking for:

  • 3 years experience in purchasing, inventory control, warehouse coordination, or a similar role
  • Experience in construction, service, or industrial environments preferred (overhead doors, dock equipment, or related trades an asset)
  • Strong organizational and time-management skills
  • Comfortable working with ERP or service management systems (experience with Novoconn an asset)
  • Strong communication skills and attention to detail

Skills & Competencies

  • Ability to manage multiple priorities in a fast-paced environment
  • Strong problem-solving skills
  • Cost-conscious mindset with attention to accuracy
  • Team-oriented with the ability to work independently
  • Basic computer proficiency (Excel, purchasing systems, email)
  • Forklift operation and valid license

Physical Requirements

  • Ability to lift and move materials up to [insert weight, e.g., 50 lbs]
  • Ability to work in a warehouse environment and stand for extended periods

Annual Salary $50,000 ~ $60,000 (applicant dependant)