SharePoint Online Designer

This on-site contract role will focus on securing, standardizing, and optimizing information management platforms, primarily SharePoint Online, GCdocs, and Microsoft 365—to ensure consistent design, reliable access, and robust security across digital environments.

This opportunity does require 5 days/week on-site.

Key Responsibilities:

SharePoint Online Standardization Project

The resource will participate in the following tasks:

1. Initial Assessment and Planning

• Conduct a comprehensive review of existing information management (IM) platforms (e.g., SharePoint Online, D365, GCdocs) and their current configurations.
• Identify gaps in security, access rights, design consistency, and content discoverability.
• Map existing IM sites and resources, including internal and external components.
• Assess alignment with organizational digital strategy and applicable service standards.
• Develop a work plan outlining timelines, milestones, and resource requirements.

2. Options Analysis

• Evaluate alternative approaches for securing and standardizing IM platforms.
• Compare design frameworks and permission models across relevant platforms.
• Assess feasibility, scalability, and compliance of each option with organizational policies and applicable directives.
• Document pros and cons of each solution, including risks and mitigation strategies.
• Recommend preferred options for implementation based on strategic fit and operational impact.

3. Stakeholder Engagement

• Identify key stakeholders across the IM community, including site owners, administrators, and end users.
• Facilitate consultations to gather input on current pain points, needs, and expectations.
• Present findings from initial assessment and options analysis to stakeholders.
• Incorporate stakeholder feedback into planning and design decisions.
• Maintain ongoing communication to ensure transparency and buy-in throughout the project lifecycle.

4. Strategic Roadmap Development

• Develop a phased implementation roadmap for securing and unifying IM platforms.
• Align roadmap with organizational digital strategy objectives and applicable policy requirements.
• Define short-, medium-, and long-term goals, including key deliverables and performance indicators.
• Include change management and training components to support adoption.
• Ensure roadmap supports priorities such as administrative rights, risk mitigation, and user engagement.

5. Solutions Development

• Configure permissions, groups, and role assignments in IM platforms based on approved models.
• Apply unified design templates across internal and external sites.
• Develop and deploy tools or scripts to automate routine administrative tasks.
• Ensure IM guidance and resources are published in a consistent, accessible format.
• Test and validate solutions to ensure functionality, security, and usability.

6. Briefings and Reporting

• Prepare briefing materials summarizing project status, key findings, and strategic recommendations.
• Present roadmap, options analysis, and stakeholder feedback to leadership.
• Highlight alignment with organizational digital strategy and policy objectives.
• Provide risk assessments and mitigation strategies for decision-making.
• Offer clear, actionable insights to support governance and resource allocation.

What you must bring to this role:

• Must currently hold a
  valid Reliability-level security clearance
• Must have
  5 years
  (60 months) experience
  within the last 10 years
  conducting strategic
  IM analysis in a
  federal context
  .
• Must have
  3 years experience in business process analysis
  and or program design
• Must have 3 years' experience in the use of the
  M365 suite
  of products including but not limited to
  SharePoint Online and Power Platform
• Must be willing to work
  on-site in Ottawa (west) 5 days/week

Only those who are qualified will be contacted.