OHS Intake Coordinator

One of Canada's Best Diversity Employers and Greater Toronto's Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commitment to patient safety and is Accredited with Exemplary Standing, the highest rating a Canadian hospital can receive. As a major Ontario hospital system, and home to some of the biggest specialty and emergency departments in the country, Osler serves the 1.3 million residents of Brampton, Etobicoke and surrounding communities. We are proud to offer you incredible exposure to best-in-class health care delivery and challenging hands-on opportunities to stay at the top of your game.

A hospital system built for and by the community, we continue to expand our services to meet the needs of a growing population, creating opportunities for increased hands-on skills development, cross-department training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of world-class health care inspired by our people and communities.

At Osler, we invest in careers that go beyond where health care professionals like you can achieve their goals and find deep personal and professional fulfillment. Join our team today

The Occupational Health and Safety (OHS) Intake Coordinator plays a key administrative and coordination role in supporting the OHS team, helping to maintain a safe and healthy workplace environment. The OHS Intake Coordinator serves as the first point of contact for employees, supervisors, and external stakeholders regarding workplace incidents, injuries, medicals for STD/LTD, immunization requirements, and all other health and safety-related concerns and communication. This role is responsible for managing the intake, documentation, and coordination of all health and safety cases—ensuring timely communication, accurate reporting, and compliance with applicable occupational health and safety regulations and company policies.

• Receive and distribute incoming documentations to the appropriate teams, Occupational Health Nurses, Abilities Management Specialist and Safety Specialist
• Gather and verify essential information for each situation, including employee details and completion of all OHS forms once received
• Ensure all data is accurately documented into Parklane (PL) system
• Maintain confidentiality of all case files and documentation
• Stay informed about OHS and organizational policies to provide accurate information upon inquiries
• Monitor and manage multiple OHS Outlook inboxes for information coming into OHS
• Separate and distribute incoming documents for all OHS team members
• Create new staff profiles in Parklane using information provided by Talent Acquisition/Human Resources and Medical Staff Office (MSO) for Physician profiles
• Maintain updated skills and knowledge of internal OHS Parklane system for proper documentation and downtime support for team
• Support the OHS team with preparation and implementation of programs and/or campaigns throughout the year
• Support scheduling and coordinating of meetings, training sessions, and employee health appointments
• Support OH Physician with scheduling and appointments
• Support new staff with onboarding tasks for account set-up, badging, parking etc.
• Stay informed on OHS and organizational/internal OHS policies/procedures to provide accurate information to internal and external partners, managers and employees
• Create, maintain and share reports with internal partners (i.e. Finance) for receipts and other expenses for employees payable by OHS
• Support managers with less than 3-day absences by ensuring medical notes are documented and linked into PL and employee is reimbursed for form completion
• Take inventory of supplies and equipment and provide update to OHS Manager for confirmation of purchasing on an ongoing basis
• Support with inventory in Wellness Hub room and restock as needed
• Support OHS students with program initiatives
• Will be the first contact between employees, managers, HR, OHS professionals, and third-party provider
• Demonstrates a commitment to customer service when dealing with internal/external partnerships
• Ensure confidentiality and compliance with Osler's policies when handling employee data and information
• Must demonstrate Osler's Values of Respect, Excellence, Service, Compassion, Innovation and Collaboration

Hours: Currently days, 8 hours (subject to change in accordance with operational requirements)

Salary:

Minimum: $54,795.00

Maximum: $68,484.00

Internal application deadline: November 23, 2025

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Osler values inclusivity and diversity in the workplace. We welcome and encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act. If you require an accommodation at any stage of the recruitment process, please notify Human Resources at [email protected].

While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.