Office Assistant

Competition Number

P17060

Posting Title

Office Assistant - Saskatchewan Collaborative Bachelor of Science in Nursing (SCBScN)

Classification

Band 5

Location

Saskatchewan Polytechnic Saskatoon Campus

Other Location(s)

Saskatchewan Polytechnic Saskatoon Campus

Building

Saskatoon Campus, Idylwyld Dr.

Other Building

Date Posted

11/03/2025

Closing Date

11/13/2025

JIQ #

170

Start Date

12/08/2025

End Date

12/31/2026

Open Until Filled

No

Ongoing

No

Category of work

Full Time

Bargaining Unit

Professional Services

Hours of Work

Regulated 36 hours (5/4 work pattern)

Salary Range

$1, $2,192.69 bi-weekly

Temporary Market Stipend

Incumbent

Total Assigned days (AC) / Total Hours per biweekly pay

72 hours per 2 week period; Monday to Friday 8:00 to 16:30 hrs.

Posting Status

Open

Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech's strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

Job Duties

Job Duties

1. Communicate information regarding three distance School of Nursing programs,
   
   including admission requirements, course material, Prior Learning Assessment &
   
   Recognition (PLAR) and fees to prospective and current students, Saskatchewan
   
   Polytechnic faculty and staff, government departments, external institutions and
   
   agencies, and provincial licensing bodies (CRNS).
2. Generate class lists and application reports from Banner, and send out appropriate
   
   information to new and prospective students.
3. Maintain class lists and student progress tracking sheets, and compile reports on
   
   student numbers.
4. Prepare paperwork for course start-up, including section requests, booklists,
   
   orientation to distance education manual and student welcome information.
5. Assign testing sites and coordinate exam writing for students with Saskatchewan
   
   Polytechnic testing centers, provincial testing locations and other proctor sites across
   
   Canada and internationally.
6. Process PLAR applications.
7. Anticipate student numbers and ensure sufficient course material is available in the
   
   bookstore.
8. Organize labs, including booking facilities and classrooms; preparing information to
   
   send to students; and arranging Fit testing and photo ids.
9. Track student documentation required for clinical.
10. Prepare agency and employee service contracts.
11. Prepare student completion documents for registration services and licensing bodies.
12. Plan and organize meetings, including preparing agendas, arranging catering, and
    
    recording and transcribing minutes.
13. Assist with organizing approval visits and prepare required material.
14. Format, proof, edit and distribute correspondence, proposals and reports.
15. Manage electronic and archive files, and confidential student files.
16. Prepare submission for continuing education calendar, and ensure web pages and
    
    brochures are up-to-date.
17. Act as liaison between the program area and Saskatchewan Polytechnic service
    
    areas, including registration, bookstore, library, facilities, shipping, marketing and
    
    printing.
18. Order furniture and office supplies, creating purchase orders on FAST and tracking
    
    expenditures on department procurement card.
19. Perform in a multi-tasking environment with changing priorities.
20. Develop and streamline administrative processes and procedures to enhance
    
    productivity and provide efficient support to program head and faculty.

QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE

Specific Accountabilities

Duties

Required Qualifications, Skills and Abilities (QSA)

1. Office Administration Certificate or an equivalent combination of education, training,
   
   and experience which must include experience and/or training in minute taking.
2. Two years experience performing administrative work.
3. Intermediate computer skills and experience with software packages including but not
   
   limited to word processing, spreadsheets, databases, email, video, communications and
   
   internet browsers.
4. Knowledge of common office procedures, and ability to research and adhere to
   
   policies/procedures.
5. Effective interpersonal skills.
6. Effective communication skills.
7. Effective organizational skills.
8. Effective proofreading skills, with attention to detail and accuracy.
9. Ability to work independently under generalized supervision.
10. Demonstrates valuing diversity.

Desired QSA