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Maintenance Administrator

3 hours ago

Brampton, Ontario, Canada InVision Staffing Services Inc. Full time

InVision is a Professional Recruitment Firm specializing in Engineering, Industrial/Skilled Trades, Information Technology and Professional Services within Canada and the U.S. We have a successful track record working on both small and large recruitment projects, across North America.

Our client a leading company in supplying consumer goods is currently seeking a
Maintenance Administrator
to join their growing team.

Responsibilities:

  • Assist the Maintenance Manager to effectively manage workload and time
  • Act as a key contact for clear communication and understanding information with internal clients, while providing reliable and timely resolution to inquiries
  • Screen all incoming mail, and handle/pass onto suitable personnel when required, prioritizing the remainder for the Manager
  • Proactively manage day-to-day administrative activities
  • Coordinate time, travel, meetings, material to ensure the Manager operates efficiently and effectively
  • Coordinate and assemble presentation material for regular team meetings, Joint Health & Safety meetings, Team Advisor meetings, etc.
  • Prepare and submit expenses for reimbursement for team via Concur
  • Prepare and submit electronically timesheets for the department staff, and manage staff vacation requests and schedules
  • Prepare various correspondence in a variety of formats including letters, presentations, reports and projects
  • Assist and coordinate staff moves and onboarding
  • Provide technical support whenever needed by the team (i.e. – cell phones, computer equipment and phone equipment)
  • Anticipate issues of relevance to the business units, making sound decisions, and escalating any issues in a timely manner
  • Exercise sound judgment while being perceptive to sensitive and confidential matters
  • Manage filing systems, requisitions, and supplies
  • Conduct ongoing reviews of all administrative processes
  • Take administrative lead for onboarding of new employees
  • Educate internal customers on access to administrative data for future reference
  • Manage incoming invoices for account coding, manager approval and forwarding to Accounts Payable
  • Administrate Maintenance Tooling Reimbursement Program for employees, tracking eligible expenses, submissions and administering payouts
  • Provide general admin support for AJ Maintenance Team and offsite teams at 2 remote sites

Qualifications:

  • · Min. 5 years of administrative experience supporting management. Admin experience working with hourly workforce is an asset
  • · Demonstrated background in self-starting, taking lead on miscellaneous administrative initiatives and in improving admin methods or systems
  • · High demonstrated proficiency of Microsoft Office: Excel & Word. PowerPoint experience is an asset.
  • · Excellent written and verbal communication skills
  • · Excellent time management skills
  • · Strong organizational skills with a keen sense of detail, able to prioritize and manage multiple tasks simultaneously
  • · Able to exercise discretion and diplomacy in managing confidential information
  • · Demonstrated ability of taking ownership for the co-ordination of special projects and assignments
  • · Quick learner and able to make sound decisions
  • · Ability to work independently, and as part of a team, with strong customer focus and highly developed interpersonal communication skills
  • · Outstanding relationship building and interpersonal skills, with a demonstrated ability to coach, influence, and negotiate

·
Employment Rewards:

  • · Competitive pay
  • · This is a full-time position. Estimated minimum (1) year commitment
  • · Job is (40) hours per week
  • · Due to the need to be available to hourly shift employees, two or four of the 8-hour shifts may be required to work early (6am) or stay late (to 8pm) as is most convenient to the applicant. This would be on Mon or Tue and Thu or Fri

Application Process:

All Qualified candidates will be contacted.

InVision is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind:

It is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.