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Branch Administrator
3 weeks ago
Flynn Group of Companies is seeking a Branch Administrator to join its team at the Kelowna Branch. (Office Location - 8775, 1 Jim Bailey Crescent, Unit D, Lake Country, BC, V4V 1L7). This position reports to the Branch Manager and requires an independent and reliable person to perform the responsibilities outlined below.
A Day In The Life- Greeting visitors, ensuring sign-in procedures are followed, and notifying office staff of their arrival
- Manage company p-card (credit card) process
- Assist with Invoicing for production
- Assisting the IT department with computer and telephone hardware setups for new hires
- Ordering and organizing office supplies, printer supplies, company forms/stationary and business cards, coffee/breakroom supplies and coordinating with coffee service company
- Coordinating incoming/ outgoing mail, courier deliveries and distributing accordingly
- Booking flights, hotels, ferries etc. for out of town crews/ other visitors
- Generating WorkSafe BC clearance letters and submitting as required
- Handling all other miscellaneous enquires and directing them to the appropriate staff and/or manager
- Reviewing and processing accounts payable invoices
- Other administrative and coordinator duties as required
- RRSP matching
- Company events
- Dental care
- Extended health care
- Vision care
- On-site parking
- Competitive salary depending on experience/qualifications
- Minimum 2 year of previous administration experience
- Strong customer service and communication skills
- Prior experience with project coordination is considered an asset
- Excellent interpersonal skills, pleasant and professional phone manner
- Excellent computer skills in the Microsoft office package; Word, Excel, Outlook & Teams
- Strong time management skills
- Ability to multitask, prioritize and work in a fast paced, team environment
- Strong problem-solving abilities
