Current jobs related to Administrative Associate - Toronto, Ontario - The Vanguard Group

  • Administrative Associate

    3 hours ago

    Toronto, Ontario, Canada Vanguard Canada Full time

    As an Administrative Associate, you will play an essential role in supporting the smooth operation of our leadership team and key stakeholders. Your responsibilities will include managing complex schedules, processing expense reports, coordinating events and travel, and delivering high-quality administrative support. This role requires a proactive,...

  • Senior Associate, Debt Administration

    3 hours ago

    Toronto, Ontario, Canada MUFG Investor Services Full time

    About MUFG Investor ServicesMUFG Investor Services is a trusted partner to many of the world's largest public and private funds, providing asset servicing and operational solutions built for alternatives. With over $1 trillion in client assets under administration, we offer fund administration, banking, payments, fund financing, foreign exchange overlay,...

  • Associate Director, Loan Administration, Debt Services

    3 hours ago

    Toronto, Ontario, Canada MUFG Investor Services Full time

    Company Description About MUFG Investor Services:MUFG Investor Services provides asset servicing solutions to the global investment management industry. Leveraging the financial and intellectual capital of MUFG – one of the largest banks in the world with $2.8 trillion in assets – we provide clients access to a range of leading solutions from fund...

  • Administrative Assistant I

    3 hours ago

    Toronto, Ontario, Canada Elevance Health Full time

    Anticipated End Date: Position Title:Administrative Assistant I - BioPlus Specialty PharmacyJob Description:Title: Administrative Assistant IShift: Monday-Friday 10am-7pm EST or 11am-8pm ESTHybrid: This role requires associates to be in-office 1 - 2 days per week, fostering collaboration and connectivity, while providing flexibility to support productivity...

  • Operations Assistant, Association

    3 hours ago

    Toronto, Ontario, Canada Trisura Full time

    AtTrisura, we expect more because we believe it can be done better.We are a young, growth oriented team with a commitment to exceptional talent and have been named one ofCanada's Top Small and Medium Employerssince 2017. Our growth and our entrepreneurial style, niche market position and development opportunities ensure that our people see the results of...

  • Administrative Coordinator

    2 days ago

    Toronto, Ontario, Canada Financial Services Regulatory Authority (FSRA) Full time $30 - $35

    At FSRA, our vision is to ensure financial safety, fairness, and choice for Ontarians. As a financial services regulator, we're passionate about protecting consumers. Our principles-based approach means we can quickly and effectively respond to the changing needs of consumers and the industry. Our team combines industry expertise with commitment to public...

  • Junior Associate Director, Fund Accounting

    3 hours ago

    Toronto, Ontario, Canada MUFG Investor Services Full time

    Company DescriptionAbout MUFG Investor ServicesMUFG Investor Services is a trusted partner to many of the world's largest public and private funds, providing asset servicing and operational solutions built for alternatives. With over $1 trillion in client assets under administration, we offer fund administration, banking, payments, fund financing, foreign...

  • Junior Associate Director, Fund Accounting

    3 hours ago

    Toronto, Ontario, Canada MUFG Investor Services Full time

    About MUFG Investor ServicesMUFG Investor Services is a trusted partner to many of the world's largest public and private funds, providing asset servicing and operational solutions built for alternatives. With over $1 trillion in client assets under administration, we offer fund administration, banking, payments, fund financing, foreign exchange overlay,...

  • Site Administrator

    3 hours ago

    Toronto, Ontario, Canada Ontario Transit Group - Ontario Line - Southern Civil, Stations & Tunnel Full time

    Company DescriptionFerrovial Construction Canada Inc. and VINCI Construction Grands Projects are undertaking the design, build, and finance the Ontario Line Southern Civil, Stations, and Tunnel (South Civil) package.As Ontario Transit Group, we are now mobilizing our design and construction crews, with major works. The South Civil contract is anticipated to...

  • Health & Fitness Associate

    2 days ago

    Toronto, Ontario, Canada Toronto Cricket Skating and Curling Club Full time

    About the Toronto Cricket Skating and Curling Club: As a family-oriented private Club, our mission is to be a Great Club for our members by delivering exceptional experiences, inspired by our warm and welcoming culture. Our vision is to be the private athletic and social club of choice in Toronto. We value Sportsmanship and Camaraderie, Heritage and...

Administrative Associate

4 hours ago

Toronto, Ontario, Canada The Vanguard Group Full time

As an Administrative Associate, you will play an essential role in supporting the smooth operation of our leadership team and key stakeholders.  Your responsibilities will include managing complex schedules, processing expense reports, coordinating events and travel, and delivering high-quality administrative support. This role requires a proactive, detail-oriented individual who can make rational decisions independently and represent the organization with professionalism.  

Key Responsibilities: 

  • Calendar Management:  Maintain a complex and ever-changing calendar, proactively rearranging and rescheduling meetings based on priorities. 
  • Expense Management:  Manage and process expense reports accurately and efficiently, ensuring compliance with company policies.
  • Meeting Preparation:  Review schedules and ensure the person you are supporting is prepared, coordinating all appropriate team members/attendees with required materials. 
  • Professional Representation:  Represent the organization with a consistent and high level of professionalism, interacting with senior leaders and employees at all levels. 
  • Travel Coordination: Manage travel arrangements, including international travel, supplying required documents, and assisting with needed materials. 
  • Reception and Office Administration support: Support front desk and office admin duties as required, providing reception coverage during absences or peak periods.
  • Communication:  Maintain distribution lists and provide accurate, complete, and timely management of email messages and other communications. 
  • Special Projects:  Participate in special projects and perform other duties as assigned. 

Qualifications: 

  • Experience: Proven experience providing comprehensive administrative support of at least 3 years, preferably in a medium to large size organization and within the financial services industry. 
  • Education:  Post-secondary education preferably in Business Administration, Office Administration, or related field.
  • Skills:
    • Ability to follow established procedures and guidelines, with the opportunity to exercise independent judgment. 
    • Strong organizational and interpersonal skills. 
    • Ability to take direction, be adaptable, and balance multiple priorities. 
    • A positive and collaborative demeanor. 
    • Proficient in Microsoft Office Suite (Outlook, Teams, Word, Excel,). Concur is a plus. 
    • Strong time management, attention to detail, organizational skills, and verbal/written communication are essential. 
    • Ability to multitask and handle confidential information with discretion. 

Pay Transparency 

Expected Salary Range: $70K-$100K

Our compensation ranges are based on role, level, and local market. Individual pay within the range is determined by factors such as job-related skills, experience, and relevant education or training. For part-time roles, pay will be pro-rated based on regularly scheduled hours.  

In addition to the range above, Vanguard's total compensation package may include performance-based incentives, discretionary bonuses, and other perks. We also offer comprehensive benefits such as health insurance, accident and life insurance, and retirement savings plans. Your recruiter will be able to provide additional details on the total compensation offering during the hiring process. 

AI Disclosure Statement 
Vanguard does not use artificial intelligence (AI) or automated decision-making tools in its recruitment process. All application reviews and hiring decisions are made by our recruitment team. 

Accommodations 

Vanguard is committed to fostering an accessible and inclusive workplace. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. If you require accommodation at any stage of the recruitment process, please inform us. We will work with you to meet your needs and you can reach us at  , quoting the job ID and job title.  

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.