Document Control Specialist

Title:
Document Control Specialist

Duration:
1 year

Location:
Calgary or Edmonton

Hybrid Model:
In-Office (Monday, Tuesday & Thursday) Remote (Wednesday & Friday)

Job Description
The ideal candidate will possess expertise in Gas, Liquids, and Power projects, with a comprehensive understanding of documentation and turnover process requirements for each commodity. The role requires proficiency in tracking the lifecycle of asset data and advanced knowledge of document processing and information management tools. Collaboration with cross-functional teams is essential to ensure seamless turnover of records to Business Units and to validate asset data.

Specific Accountabilities
This position includes a diverse array of Document Control and Records Turnover services throughout the project lifecycle. Responsibilities include:

• Delivering Document Control and Records Turnover services for Gas, Liquids, and Power projects while supporting and communicating Business Unit requirements across the project lifespan.
• Coordinating with internal and external parties to ensure timely turnover of vendor records in compliance with Final Vendor Data Book requirements.
• Processing project documentation for retention through auditing of records, asset data, and attribution of metadata.
• Collaborating with internal and external stakeholders to address and rectify record and data deficiencies, while independently managing multiple projects in a fast-paced environment.
• Proactively resolving problems and providing innovative solutions.

The role also provides specialized technical support and leadership to project teams by:

• Interpreting project-specific business requirements, ensuring alignment with project lifecycle gating methodologies and compliance standards for records turnover to the appropriate Business Authorities.
• Recommending process improvements to enhance efficiencies within the team and stakeholder groups.
• Offering expertise in using and integrating existing information management tools and applications (SharePoint, Excel, Word, PowerBI, Bluebeam, etc.) to support effective project management.

Knowledge, Skills & Abilities

• Diploma in Information, Business Analysis, Records Management, Library Studies, or equivalent post-secondary education with relevant experience.
• Minimum of 7 years of experience in a project environment or related field.
• Demonstrated expertise in identifying, tracking, and managing data pertaining to assets.
• Proven ability to work autonomously with minimal supervision.
• Strong computer skills, including advanced proficiency in Microsoft Office Suite, SharePoint, OneDrive, and Teams.
• Experience and/or developmental knowledge of SharePoint or other document control systems.
• Self-motivated team player with the ability to collaborate effectively to achieve deliverables.
• Exceptional analytical, interpretive, organizational, and problem-solving skills.
• Capacity to handle a high workload, tight timelines, and high-impact activities.
• Skillful in prioritizing and managing multiple assignments while meeting established deadlines and aligning with project requirements.
• Outstanding written and oral communication skills.
• Excellent interpersonal skills with the ability to share experience and knowledge with others.
• Keen attention to detail.

To apply please email

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.