Maintenance Coordinator

Maintenance Coordinator Permanent Full-Time

Espanola ON

Internal/External Posting

Posted: November 27, 2025

Competition: # AD

About us

Manitoulin-Sudbury District Services Board (DSB) is looking for a self-motivated & energetic individual to join our industry-leading organization which works towards the delivery of high-quality services and programs to the residents of Manitoulin-Sudbury districts. Created by the provincial government, the DSB is responsible for overseeing and managing a range of services divested to the municipal order of government, including Ontario Works, Community Housing, Paramedic Services (Land Ambulance), Non-Urgent Patient Transportation, and Early Learning and Child Care Services.

Our DSB is looking for your help to ensure the efficient delivery of services to the residents of Manitoulin-Sudbury districts. Be part of an organization that strives to provide quality services that meet the needs of our communities, and we work hard to ensure that the programs we offer are accessible and responsive to the diverse needs of our residents.

Our Team

The Manitoulin-Sudbury District Services Board is comprised of 14 board members and has been in existence for 25 years. With three main departments, Integrated Human Services, Paramedic Services, and Administration, and over 200 employees, we service a large geographical area totaling 45,000 square km. Our organization is responsible for the development and execution of annual budgets exceeding $50 million. We are proud to serve our communities, and we remain committed to our mission of delivering effective, fair, and safe services to our residents.

The Opportunity

We are currently looking for a driven individual to join our team as a Maintenance Coordinator as part of our Infrastructure and Asset Management team.

The Maintenance Coordinator is responsible for coordinating, scheduling, and monitoring all maintenance and repair activities across Manitoulin-Sudbury District Services Board facilities. This role ensures work orders are managed efficiently, contractors are scheduled and supervised, preventive maintenance programs are followed, and documentation is accurate and up to date. The Maintenance Coordinator acts as the primary point of contact between custodians, contractors, tenants, and management to ensure safe, timely, and cost-effective maintenance operations.

In this position you will:

• Receive, review, prioritize, and assign maintenance requests.
• Schedule and coordinate custodial and contractor work to ensure timely completion.
• Track progress of open work orders and ensure updates are recorded in the system.
• Ensure preventive maintenance schedules are developed, implemented, and adhered to.
• Coordinate contractor activities, including scheduling, access, and site safety compliance.
• Review contractor performance and provide feedback to management.
• Obtain quotes and ensure value-for-money services.
• Ensure maintenance work complies with applicable building codes, health and safety regulations, and organizational policies.
• Monitor workplace safety practices and ensure corrective actions are taken when required.
• Maintain records of inspections, safety checks, and compliance documents.
• Maintain accurate records of maintenance activities, costs, and schedules.
• Prepare reports for management regarding outstanding work orders, budget usage, and contractor performance.
• Support capital planning by providing input on asset condition and anticipated repairs.

Qualifications and Specific Skills

Education: Post-secondary education in building maintenance, facility management, or related field, or equivalent experience.

Experience: 3+ years of experience in facilities maintenance, property management, or a related role.

A valid Ontario Class G Driver's License with insured vehicle for employment related use is required.

Bilingualism (English and French) is considered an asset.

Skills:

• Strong knowledge of building systems (HVAC, electrical, plumbing, roofing, etc.).
• Familiarity with preventive maintenance programs and work order management systems.
• Excellent organizational and communication skills.
• Ability to multitask, prioritize, and adapt to changing demands.
• Proficiency in Microsoft Office Suite and maintenance management software.

What We Offer

• Competitive salary
• Employer-matched pension plan, group health benefits which include optical, dental, drug, and extended health benefits, and a wellness program that is available to spouses and children
• Career growth
• Diverse and inclusive work culture
• Continuing education for staff

Annual Salary: $74, $86, hours per week)

At the Manitoulin-Sudbury District Services Board, we are committed to creating an inclusive work environment that values diversity and encourages individuals to express their ideas and opinions. We believe that every member of our staff should feel heard and supported. We understand that the success of our organization relies on the unique perspectives and experiences that each team member brings to the table. That's why we treat each other with fairness and dignity, regardless of personal characteristics like race, gender, nationality, ethnicity, religion, age, or sexual orientation. We believe that by promoting inclusivity and diversity, we can foster a supportive and productive workplace culture that benefits everyone.

Manitoulin-Sudbury District Services Board is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act

Manitoulin-Sudbury District Services Board will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.

Interested individuals are invited to submit a covering letter and a résumé outlining their education, skills, qualifications, and experience and how they relate to this position no later than December 18, 2025, 12:00 p.m.

Information gathered relative to this position is done in accordance with the Municipal Freedom of information and Protection of Privacy Act and will only be used for candidate selection. While all responses are appreciated; only applicants selected for an interview will be contacted.