Program Coordinator

Date Posted: 12/09/2025

Req ID: 46368

Faculty/Division: Faculty of Pharmacy

Department: Faculty of Pharmacy

Campus: St. George (Downtown Toronto)

Position Number:

About us:

The Leslie Dan Faculty of Pharmacy at the University of Toronto is Canada's top faculty of pharmacy and ranked among the top in the world. We bring together Canada's leading scientists, researchers, and educators in the heart of Toronto's innovation and health research ecosystem. We advance professional pharmacy practice and pharmaceutical science through world-leading education and research and are recognized worldwide for our outstanding scholarship, ingenuity, creativity, and impact.

Our faculty, students, staff, and alumni come together to create a vibrant, collaborative environment rich with possibilities. We are at the forefront of redefining pharmacy's impact in health care and developing the capacity of pharmaceutical science to pinpoint better therapeutic targets, create new ways of building medications, and ensure medication use is safe and effective. We are committed to achieving inclusive excellence and fostering an environment where each member of our community can achieve their full potential.

Learn more:

The Biomanufacturing Hub Network (BioHubNet) is an immersive talent development program aimed at producing industry-ready, highly qualified personnel (HQP) in the biomanufacturing sector through comprehensive training initiatives with deep industry engagement. BioHubNet has been recently awarded $18.9 million in federal funding. BioHubNet is committed to delivering state-of-the-art training crucial for Canada's future in biomanufacturing and pandemic preparedness. It offers tailored training programs drawing on the collective expertise of academia, industry, hospitals, and not-for-profit organizations. The core of the BioHubNet model is industry-led and industry-relevant credentialled training to meet the skills needed in the biomanufacturing sector combined with experiential learning through internships and residencies. BioHubNet will provide training to a diverse range of HQP, including clinical associates, post-doctoral fellows, graduate students, technicians, focusing on three key thematic areas: ENGAGE – microcredential courses; EXPERIENCE – experiential learning; EQUIP – entrepreneurial training, all of which will be pursued with attention to EQUITABLE opportunities. Through BioHubNet's training, HQP will be better equipped for careers in biomanufacturing and the life sciences ecosystem more generally.

Your opportunity:

Reporting to the Director of BioHubNet, the Program Coordinator will play a key role in implementing and managing BioHubNet's training and mentorship platforms, providing graduate and postdoctoral trainees with opportunities to develop technical and professional skills to enhance their workforce readiness in the biomanufacturing field, and will also be delivering and supporting BioHubNet's training and work-integrated learning initiatives.

In this position, you will serve as the primary point of contact for program inquiries, advise trainees on program and funding applications, guide them through eligibility and selection processes, and ensure adherence to BioHubNet and institutional policies. The role includes supporting internship placements and program activities, tracking trainee progress, preparing program materials, and collecting data to support evaluation and reporting. You will liaise with various stakeholders to facilitate seamless internship and project coordination, identify suitable commercialization opportunities, and support trainees in navigating pathways toward industry engagement and technology translation. The Program Coordinator will also assist in organizing events, outreach activities, and stakeholder meetings, while providing administrative support to the Director through scheduling, document preparation, and coordination of strategic initiatives.

Through this work, you will strengthen trainee engagement, enhance program delivery, and contribute to the continued growth and impact of BioHubNet's training programs.

Your responsibilities will include:

• Acting as the first point of contact for program-related enquiries
• Providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines
• Developing program and service materials
• Coordinating tasks for projects and other strategic initiatives with stakeholders
• Coordinating meeting schedules, agendas, materials, action and follow-up items
• Generating reports
• Tracking progress of student work-integrated experience applications, interviews and recruitment
• Checking completeness of applications

Essential Qualifications:

• Bachelor's Degree in molecular or cellular biology, pharmacology, biomedical or chemical engineering, or an acceptable combination of education and experience. A MSc is highly desirable.
• Minimum four years of program management experience within an academic post-secondary setting, including planning, implementing, monitoring, and reporting on program activities and outcomes, as well as developing program content and supporting program communications.
• Experience reviewing applications, assessing eligibility, and supporting work-integrated learning activities such as internships, placements, or experiential learning programs.
• Experience providing administrative support to supervisors or senior leadership, including scheduling, document preparation, and coordinating communications.
• Experience coordinating/supporting/planning several projects (including coordinating project plans and schedules, providing input on the development of guidelines, procedures and policies) of varying complexities with various stakeholders in a fast-paced environment required.
• Relationship management experience with various stakeholders is required.
• Experience working with post-secondary students in a university environment.
• Experience developing and delivering program presentations/training to internal and external stakeholders.
• Ability to work independently and as a team member while eliciting cooperation from a wide variety of sources, including faculty, management, staff and students.
• Advanced knowledge in Office 365, specifically PowerPoint, Excel, Word and Teams.
• Ability to work independently and collaboratively with diverse stakeholders to achieve program goals.
• Ability to use tact, discretion, maintain confidentiality, flexibility and sound judgment.
• High degree of initiative to meet deadlines and work well under pressure.
• Ability to research and identify trends and best practices in biomanufacturing, and stay informed on emerging technologies.

Assets (Nonessential):

• A certificate in project management is an asset.
• Experience working in an incubator or accelerator environment, supporting early-stage companies or entrepreneurial initiatives.

To be successful in this role you will be:

• Accountable
• Communicator
• Goal oriented
• Proactive
• Problem solver
• Team player

Notes:

• This is a term position ending March 31, 2028.
• This is a fully in-person position that requires the successful incumbent to work in-person 5-days a week.
• Some travel and overtime on weekdays and evenings may be required.

Closing Date: 01/19/2026, 11:59PM ET

Employee Group: USW

Appointment Type: Grant - Term. This is a term position ending March 31, 2028.

Schedule: Full-Time

Pay Scale Group & Hiring Zone:

USW Pay Band 12 - $81,312. with an annual step progression to a maximum of $103,986. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Administrative / Managerial

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.