Accounting Specialist

Company Description

Headquartered in Montreal and Berlin, Vention helps manufacturers automate their operations in record time with the only hardware and software AI-powered platform built for the factory floor. Our technology powers over 25,000 machines across 4,000 factories across 5 continents and we have the privilege to work with a significant proportion of Fortune 500 manufacturers, from space rockets, to electrical cars, to robotics.

At Vention, you'll work alongside driven and talented people who care deeply about their craft and the impact they create. We're a team of high achievers who grow through meaningful work, solving complex challenges, learning fast, and seeing the results of our efforts every day.

We move quickly and aim high, but we do it together with care, collaboration, and respect. Our culture celebrates diverse perspectives and supports your growth through intentional development, strong leadership, and opportunities to make a real difference.

Job Description

As an Accounting Specialist at Vention…

You'll play a key role in strengthening our core accounting operations as we scale internationally. You'll take ownership of essential accounting cycles — especially Accounts Payable and logistics-related costs — and help ensure our financial data is accurate, consistent, and audit-ready.

In the short term, you'll be hands-on with posting, reconciliation, and data accuracy. Over time, you'll contribute to process improvements, automation initiatives, and more independent ownership of key accounting workflows. You'll work closely with internal teams and report directly to the Accounting Manager to help build scalable financial processes that support Vention's growth.

What You'll Do

Accounts Payable & Logistics Cost Management

• You'll post and reconcile logistics and freight invoices with accuracy and consistency.
• You'll correctly classify inbound vs. outbound freight, tariffs, duties, and local taxes across Canada, Germany, and the UK.
• You'll collaborate with internal teams and carriers to resolve discrepancies quickly.
• You'll contribute to long-term automation initiatives to reduce manual entry for logistics invoicing.

Credit Card Program Management

• You'll own monthly credit card processing and reconciliation.
• You'll work with stakeholders to ensure timely receipt submission and proper coding.
• You'll identify improvements to make the credit card process easier for users.
• You'll support future integration of SAP Concur with NetSuite to automate expense workflows.

Sales Tax Compliance (Canada, Germany, UK)

• You'll manage recurring sales tax filings for multiple jurisdictions.
• For Germany, you'll review and validate sales tax treatment, documentation requirements, purchase-side tax classification, and import VAT workflows.

General Accounting & Month-End

• You'll reconcile assigned balance sheet accounts (cash, prepaids, PP&E, accruals).
• You'll prepare supporting schedules and documentation for month-end close.
• You'll maintain audit-ready records and assist with annual financial audits.

ERP (NetSuite) & PO Process Improvements

• You'll support the rollout and use of standardized Purchase Orders for non-inventory spend.
• You'll help improve NetSuite structure and usage by maintaining item records, reviewing roles and access, and documenting workflows from PO creation to payment approval.

Qualifications

What You Bring to the Table

We're looking for skills, intellect, and experiences that will help you succeed in this role but we also know that various profiles (not only the one described below) could be successful. If you're excited about what you read and think you'd be a great fit, we encourage you to apply, even if you don't meet every single qualification.

You'll bring:

• Post-secondary degree in accounting or related field.
• 4 years of relevant experience
• Ability to work independently, ask questions early, and follow workflows consistently
• Curiosity and interest in process improvement and automation
• Strong computer literacy including effective working skills of Excel, Google Sheets
• Excellent communication skills in both English and French, German is considered an asset
• Experience with NetSuite, SAP Concur, or VAT/Sales Tax is an asset (not required)
• A curiosity to learn, a collaborative mindset, and a drive to contribute to something meaningful

Additional Information

‍What We Offer

• Career pathing: Real opportunities to grow through personalized development plans, bi-annual employee reviews, and mentorship program
• Professional development: Continuous training in performance management, inclusive leadership, leadership operating model, team building, and giving/receiving feedback
• Gender diversity & inclusion: Pay equity reviews, inclusive policies, and a Women's Employee Resource Group offering networking, mentorship, and quarterly learning sessions.
• Hybrid work: Enjoy flexibility with our hybrid model, allowing you to work from home on select days.
• Community engagement: Two paid volunteering days per year to give back to causes you care about.
• Central location: Regular team gatherings and a collaborative office space in the heart of Montreal, surrounded by cafés and restaurants.
• Team events: All year round employee events including annual kick-off, employee summit, quarterly happy hours, and department events.
• Comprehensive benefits: A complete group benefits plan for you and your family that start day one.

What to Expect in Your Interview

• Initial Call
• Meet the Team
• Case or take-home interview
• Decision & Offer

We're committed to making every step of the process inclusive and accessible. If you require accommodations at any stage, please let us know, we'll ensure you have what you need to succeed.

Professional Growth & Development

Vention believes strongly in promotion from within. For this reason, we structured a comprehensive professional development program that elevate high-performing individuals who deeply understand the inner workings of Vention. This program encompasses:

• In-house coaching program with former industry executives working with small cohort of emerging leaders
• Quarterly management training on topics ranging from "Giving & Receiving Feedback, to Building high-performing teams, to "Developing your own Leadership model"
• Quarterly World-Class Speaker Series featuring industry leaders sharing their perspective and lessons learned as they build their function and business
• Dedicated professional development channels sponsored by the Executive team to foster continuous professional learning
• Book allocation program to further your knowledge in your domain of expertise or any business leadership topics

Diversity, Inclusion & Belonging at Vention

When you join Vention, you join a team of professionals with diverse experiences, backgrounds, and perspectives. Together, we're building a workplace where everyone belongs, feels valued, and can achieve extraordinary results.

We celebrate differences in ideas, in experiences, and in people. Our initiatives in gender equity, career growth, and leadership development are designed to create real opportunities for everyone to thrive.

Vention's culture

Vention is an uplifting environment for high achievers. Thinking that Vention's culture would keep you energized? See our full culture guide here.
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