Accounts Payable

Finance Enthusiast / Accounts Payable / General Cashier

Department

Accounting

Hotel Controller

This is a current vacancy.  The accounts payable ensures that the hotel invoices are approved, coded properly, and paid in a timely manner, while maximizing our cashflow. To achieve professional completion of the accounts payable function as required by company policy.

Responsibilities and Duties

• Monitor full and proper use of the purchase order system alerting the direct supervisor to any deviations from procedures.
• To ensure invoices have been matched against goods received/ purchase order with receipt/processing of credit notes where applicable. 
• To forward checked and accurate invoices to corporate office to facilitate payment within agreed ageing guidelines. 
• To courteously respond to vendor queries and where appropriate, direct to the accounts payable contact at the corporate office. 
• To accurately accrue for items at month-end.
• To achieve professional maintenance of all files, registers, reports for accounts payable as required.
• Receive date stamp, account coding stamp that come via regular mail, internet mail and internet.
• Match all invoices to purchase orders. 
• All invoices are code corrected and approved by designed hotel personnel.
• Process cheque requests.
• Using the unmatched purchase orders, follow up with department heads to ensure all invoices have been received. 
• Prepare tax reconciliation (HST, Maternity leaves etc.) for controller approval. 
• Assist in counting floats/safes in line with Company requirements.
• Ensure verification and confirmation of daily cash, reconciliation of deposits against the front office system and bank records.
• Be responsible for property cash floats and deposits to safes including the issuance of individual cash floats to required staff, spot-checking and regular counting of float/safes in line with Company policy.
• Maintain tracking for all paid-out expenditures including refunds to guests, per Company policy.
• Maintain tracking/documentation records for various items including (but not limited to) calculation/payout of gratuities, credit cards, cash deposits, US cash deposits and no-shows.
• Alert the General Manager to cash shortages or deviation from Company policy.
• Ensure bank deposits are prepared and collected by the armored car service (where applicable) or taken to the bank per Company policy.
• Assist in conducting accurate counting, recording, costing and extension of all food, liquor, and other inventory within the property as required by Company policy with additional counts/proactive measures as necessary to address any shortfalls.

Review and ensure full implementation of all accounting/cash/control-related procedures as laid down in corporate accounting policies.

• Education level – College or University graduate.
• Experience - 3 year of experience in similar position.

Hotel experience would be asset. 

• Personal characteristics - Ability to analyze; prioritize; delegate, attention to detail, Good organizational and communication skills.
• Other – 

Great Plains Dynamics preferred. 

Good computer skills in MS Excel 

Mathematical skills, including basic math.

May be required to work nights, weekends, and/or holidays in stressful environment.

Health and safety 

Because safety is a management responsibility, a department manager is held directly accountable for safe work practices and control of physical hazards in their areas.

Benefits

1. Health and Dental Benefits

2. Wellness Days

3. Employee Engagement Events

4. Hilton Guestroom Discounts

5. Educational Contributions

6. RRSPs

7. GoodLife Fitness Discount

8. Perkopolis Discount

9. Complimentary/Discounted Meals

10. Discounted Parking

Accessibility & Accommodation:

Job Posting - Canopy by Hilton Toronto Yorkville Hotel is committed to an inclusive, accessible recruitment process. Accommodations are available upon request for all stages of the selection process. 

Communication (i.e.) booking Interview - If you require any accommodations during the interview process, kindly let us know in advance, as we are committed to an inclusive and accessible recruitment process.