Capital Project Manager

At Hazelview Properties we believe that apartments
are more than bricks and mortar - they are an experience.
Started in 1999 with one small building in Oakville Ontario, we now manage a portfolio of over 200 multi-family residential buildings throughout Alberta, Saskatchewan, Manitoba, Ontario, Quebec and Nova Scotia.

Hazelview Properties takes pride in ownership and an active hands-on approach to how we manage our communities. We are committed to fostering the long-term growth of our employees, communities and the investments we make for our clients. It's one of the things we've always believed in, creating value for people and places.

We are committed to a diverse and sustainable future.

Vision:
"We create value for people and places".
Our Core Values

• Trust
• Ambition
• Collaboration
• Ownership Mindset
• Having Fun

About The Position
The Project Manager, Capital is expected to oversee and manage, as assigned, multi-faceted projects across Canada. This position is responsible for the end-to end delivery of project /program objectives, ensure quality and process improvements, deliverable timelines, and value-added service are met.

Key Responsibilities
Project Management:

• Manage and execute the planned capital program within assigned portfolio.
• Work closely with the Internal team members to coordinate an organized, least disruptive impact of projects to residents.
• Define scope of work, project budgets and obtain required approval documentation.
• Actively manage all assigned projects to ensure delivered on schedule, within budget and to required quality specifications.
• Responsible for sourcing, negotiating and hiring all consultants and contractors.
• Ensure the cost-effective management of all processes related to the projects.
• Manage internal and external resources to achieve project objectives.
• Maintain compliance of departmental operating processes & procedures.
• Perform regular documented reviews and issue updates to project stakeholders.
• Investigate damage, accidents or delays at project sites and take corrective action as required.
• Prepare project approval recommendations, in accordance with delegation of authority.
• Liaise with City officials and other stakeholders (buildings inspectors, property standards, insurance) as required.
• Liason with site and operations teams to effectively manage and participate in resolving any unforeseen events, including but not limited to floods, fires, heating issues, etc. This also includes leading full insurance claim files from start to finish.
• Complete updates of all project management software (SuiteSpot & Yardi).
• Ensure Payscan (issuance of purchase orders & payment of invoices) is managed and maintained in a thorough, complete and timely manner, meeting all Finance Department deadlines.
• Availability outside of regular business hours is required at times to coordinate vendor response and provide critical support during emergency situations, such as fires, floods, or loss of heating.

Capital Management

• Work closely with the Director, Capital to recommend execution strategy for upcoming capital projects.
• Provide reporting as required for cash flow, budget/project variance analysis, etc., to various internal and external stakeholders.
• Update project tracking sheets/PO accruals as required.
• Annual development of project capital and operating budgets for assigned portfolio.
• Assess all aspects of infrastructure planning and apply appropriate prioritization to required work.
• Continuously improve/cost reduction initiatives.
• Liaise with Operations team to ensure technical issues are resolved appropriately and in a timely fashion.
• Participate in Acquisition due diligence, including preparation of a capital plan and coordinating third party reports, as needed.
• Ensure/support overall building condition and health as it relates to the successful operation of key building essential services (I.E. heat and water).

Job Requirements
Education and Experience:

• Post-secondary education in Business, Engineering, Project Management, Architecture, Interior Design, Construction Management or a related discipline.
• 3-5 years project management experience is required.
• Minimum 1 years' experience in managing multi-residential or commercial projects is an asset.
• Proven track record in building and maintaining effective working relationships and credibility with both internal and external parties.

Travel

• Flexibility to travel within an assigned region (up to 30-40%).

Qualifications

• Excellent communication is required. Ability to speak other languages is considered an asset.
• Actively championing diversity and inclusion.
• Superior organizational and time management skills in order to multi-task/prioritize and work under tight timelines and meet multiple deadlines.
• Strong analytical and critical thinking skills to provide valuable input to the corporate direction.
• Capability to utilize internal and external resources to achieve set objectives and/or complete projects.
• A professional demeanor, coupled with strong communication skills, both written and verbal.
• A demonstrated high degree of integrity, diplomacy, discretion and confidentiality.
• Ability to accurately listen, understand and respond appropriately.
• Ability to work and act independently using good judgment when assessing difficult situations.
• Ability to remain calm and focused in high pressure situations.
• Self-motivated individual who is proactive, takes initiative, goal and results oriented.
• Flexible with a "can-do" and "no task is too big or too small" attitude.
• Excellent problem-solving capabilities.

*Hazelview Inc. is an inclusive and equal opportunity employer. If you require an accommodation to participate in the recruitment process, please let us know. We will accommodate your needs as required under applicable legislation. Information related to accommodation requirements will be addressed confidentially.

Our vision for sustainability is to foster happy, healthy, thriving communities where we operate. We recognize that it is the responsibility of Hazelview to create an inclusive environment that respects the dignity and diversity of all team members. To learn more, please visit the following link: *