Administrative and Executive Support

2 days ago

Toronto ON MR B, Canada VRTU Muay Thai and Fitness & ISH Fight Promotions Full time

We are looking for a highly organized, proactive Assistant / Operations Coordinator to support a growing ecosystem of projects across combat sports, fight promotion, Muay Thai gym operations, personal branding, media production, and merchandise. This role is ideal for someone who thrives in fast-paced environments, enjoys wearing multiple hats, and can bring structure, follow-through, and calm to a dynamic schedule.

You will work closely with the founder to manage day-to-day operations, communications, scheduling, and coordination—acting as a key organizational anchor as multiple brands and projects scale.

Key ResponsibilitiesAdministrative & Executive Support

  • Manage calendar, schedule appointments, and coordinate meetings
  • Set, confirm, and follow up on meetings (virtual and in-person)
  • Take meeting minutes and summarize action items
  • Organize documents, notes, and internal systems
  • Help prioritize daily, weekly, and monthly tasks

Communication & Client Follow-Up

  • Respond to and organize emails and messages
  • Follow up with clients, partners, sponsors, and collaborators
  • Take phone calls when required and relay key information
  • Maintain professional, on-brand communication across platforms

Research, Outreach & Coordination

  • Research potential clients, partners, sponsors, and collaborators
  • Assist with outreach and relationship management
  • Coordinate with outsourced contractors and service providers
  • Help source vendors, venues, and service partners

Event & Fight Promotion Support

  • Assist with organizing Muay Thai events and promotions
  • Help coordinate logistics, schedules, and communications
  • Track deadlines, deliverables, and confirmations
  • Support pre-event and post-event follow-ups

Brand, Media & Content Support

  • Assist with organization and planning for social media, YouTube, and podcast content
  • Track content ideas, schedules, and publishing timelines
  • Help manage brand assets, sponsorship communications, and collaborations

Operations & Growth Support

  • Help build systems, workflows, and checklists
  • Keep projects moving forward and flag bottlenecks
  • Support long-term growth across gym operations, merch, media, and events

Qualifications & SkillsRequired

  • Strong organizational and time-management skills
  • Excellent written and verbal communication
  • High attention to detail and follow-through
  • Ability to manage multiple projects at once
  • Comfortable with calendars, email, and digital tools
  • Professional, reliable, and discreet

Preferred / Bonus

  • Experience as an executive assistant, operations coordinator, or project assistant
  • Familiarity with combat sports, fitness, or creative industries
  • Experience with event coordination or promotion
  • Social media or content coordination experience
  • Comfortable working with entrepreneurs and fast-growing brands

Traits We're Looking For

  • Proactive and solutions-oriented
  • Calm under pressure
  • Organized thinker who enjoys creating structure
  • Strong sense of ownership and accountability
  • Comfortable adapting as priorities evolve

Work Style & Details

  • Flexible schedule (meetings/events may include evenings or weekends)
  • Hybrid / remote with occasional in-person support
  • Opportunity to grow with the brand and take on more responsibility over time

Job Types: Part-time, Casual

Pay: $36,136.09-$65,288.59 per year

Expected hours: 20 per week

Benefits:

  • Flexible schedule
  • On-site gym
  • Work from home

Work Location: Hybrid remote in Toronto, ON M4R 1B1

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