Property Manager

Property Manager

Our client, a well respected Property Development and Management company, is looking for a dynamic, self-motivated and creative thinking Property Manager to join the management team of their luxury high end condo/rental apartment building with 120 units in midtown Toronto. This is a wonderful opportunity to learn, develop and grow your property management experience under the tutelage of an experienced and professional senior leadership team.

Key Responsibilities

Maintenance, Repair and Renovation Administration

• Conduct weekly building walkthroughs and coordinate the completion of all required maintenance items in a timely manner and on budget
• Purchase order processing and contractor management
• Manage the timely resolution of tenant work orders
• On-call response to after-hours emergencies as required
• Administer all preventative maintenance in accordance with service contracts
• Manage both in suite and building related capital programs under the guidance of the Construction Manager

Condo/Rental Management

• Overall responsibility and management of condominium corporation and rental operations
• Management of the 24 hr front desk concierge, valet staff and cleaning staff
• Day to day management and scheduling of in-house staff.
• Preparation of AGM and other mandatory documents
• Regular maintenance of online amenities booking
• Condo Fee/ Rental collection and arrears management

Budgeting

• Project revenue by determining rental rates, turnover and lease up schedule
• Provide recommendations to Senior Management on proposed capital programs; Manage tender process with direction from Construction Management and Senior Management and execute projects on time and on budget.
• Budget expenses based on complete understanding of normalized annual and monthly expenses and utilizing zero based budgeting
• Assist in the preparation of an annual income, expense, and capital budget
• Preparation and management of reserve fund budget
• Prepare budget estimates and financial plans, managing deployment in future periods.
• Track and review all expenditures, reimbursements and expenses for comparison against budgets and develop reports to determine if budgetary goals are met.
• Work with financial and executive teams to develop financial strategies and cost management programs.
• Maintain the database of monthly financial analysis reports and budget modifications.
• Evaluate accounts receivables periodically to determine cause of billing issues and facilitate clearance of claims.

Reporting

• Monthly reporting of property financial results including detailed operating cost variance analysis and a complete forward-looking report, highlighting upcoming projects and major upcoming expenses
• Manage and administer the Accounts Payable process on a timely basis
• Preparing of bi weekly payroll

Key Requirements and Attributes

• Must have 2-3 years of property management experience in a residential rental building, with a preference to luxury properties
• Dynamic, motivated and eager to learn and grow
• Ability to lead, mentor and inspire team members
• Effective problem-solving skills with a results-oriented approach.
• Strong negotiation, communication and organizational skills
• Ability to work in a fast paced environment and adjust if necessary.
• Excellent time management skills and organizational skills
• Ability to meet tight deadlines and work under pressure.
• Ability to multitask and work in a fast-paced team environment
• Experienced in using computer programs specific to this role (Yardi, MS Word, MS Excel, MS Project)
• Excellent communication skills.
• Professional, motivated to learn and a career-minded individual

Compensation

• Salary of $75k plus bonus and cell phone
• Benefits
• 3 weeks vacation