Inventory Coordinator

Company Bio
North York General is one of Canada's leading community academic hospitals with a vision to deliver World-Class Care, 24/7. Affiliated with the University of Toronto, our multi-site campus supports our diverse community through every stage and life-defining moment by providing a wide range of acute care, ambulatory and long-term care services.

What defines North York General goes beyond exceptional quality care. Our superpower is how we deliver that care – the unparalleled compassion we bring to every encounter, during the moments that matter. Through partnerships, collaboration and academic endeavours, we seek to set new standards for People-Centred Care—a cornerstone of our culture and central to our Mission: People-Centred Care for a healthier community.

North York General is a member of the North York Toronto Health Partners, an Ontario Health Team that integrates local care with patients, primary care and community partners.

We are proud to be a place where the best people come to learn, grow and innovate. Join North York General to accelerate your career

Position Summary
Inventory Coordinator - Materials Management
You are accountable for ensuring equipment and supplies are available across all areas of NYG. As part of this process, the incumbent manages inventory and provides required analysis, monitors capital equipment acquisitions, acts as clinical expert for technology, supports procurement for all equipment and supplies within the program areas conducts clinical trials and provides administration functions as needed. You will be working in a fast-paced environment with minimal supervision that requires great organization, communication, and interpersonal skills. This position supports the hospital's academic mandate by advancing care through teaching and learning and/or transforming care through research and innovation. This position contributes to the shared responsibility of ensuring health and safety policies are followed to provide for a healthy environment for patients, staff, physicians, volunteers and families.

On a practical level, you will

• Inventory and Analysis, Managing Supply Chain, Capital Equipment, Bar coding, Procurement and understanding of BSP guidelines, Clinical trials and impact analysis
• Daily assessment of stock and non-stock inventory and prepares electronic requisitions for removal from inventory and subsequent re-ordering as required
• Supports internal Logistics activities specific to product conversations across all sites, as well as material changes within SAP
• Coordinates inventory control functions across the hospital, including receiving and depletion of inventory and providing recommendations to the Clinical Leadership Team regarding inventory level. May assist the Buyer placing orders
• Coordinates materials and information flow with the Buyer for the program and the Purchasing Department
• Data entry of all pertinent information into materials system daily in an accurate effective manner
• Responsible for the receiving of goods and completion of all necessary paper work and/or entry online to the inventory including ensuring that: Goods are what was ordered, the quantity is correct, items are free from defect, items with expiry dates have been checked for long shelf life, items conform to WHIMS and TDG legislation and regulations
• Plans for and participates in the physical inventory count according to NYGH policy
• Develops and implements a monthly cycle-count policy and makes necessary changes to inventory numbers
• Negotiates with financial accounting regarding inventory and cycle count financial adjustments
• Performs analysis on inventory turn levels, inventory dollar and physical amounts. Provides recommendations to the Clinical Leadership Team, as appropriate
• Identifies process improvements for the acquisitions of inventory, the relationship with the Purchasing and Materials Management departments
• Identifies potential savings to the inventory costs and provides recommendations for implementation
• Works with the Buyer for the program to determine substitutes and facilitate product trials
• Advises management of low levels of stock, top-up status and other inventory related issues

Qualifications

• Degree/certificate in Business administration preferred
• Project Management Cert/Diploma preferred
• Minimum of 2 years related experience in Supply Chain preferred
• Experience with the Material Management System: Supply Application Product (SAP)
• Experience in a computerized inventory/material management system
• Well versed in Microsoft Office Suite with a focus on Excel
• Physical ability to lift, push and carry heavy weights
• Thorough understanding of RFP and Procurement principles and processes from a business and clinical perspective
• In depth knowledge of capital equipment budget management process
• Experience in supply chain management
• Understanding of basic business concepts
• Understanding of information systems as they relate to the clinical and supply chain areas
• Experience with clinical inventory systems

What We Offer
Working at NYGH
means working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Canada's leading hospitals.
This is a Full Time Temporary position (5 months contract) with 8-hour shifts, Days shifts in the Materials Management.
We offer a highly competitive total compensation package which may include benefits, pension, vacation pay, or pay in lieu of benefits, when applicable. If you were searching for more reasons to consider joining the wonderful team at NYGH, check out some features of our Total Rewards package by visiting #INDO

How To Apply
Think you're the right person for the job? Here's your first chance to show us why:

• Ensure to meet the deadline - only applications received by the closing date will be considered.
• We will review all applications and will contact those selected for an interview.

Closing Statement
At North York General, we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. North York General is committed to providing accommodations in all parts of the hiring process. If you require an accommodation, we will work with you to meet your needs.