Operations Coordinator

,Primary Focus

The Operations Coordinator supports the Operations team in a broad range of project administration, coordination, and pre-construction planning tasks. This role is instrumental in ensuring projects are well-organized, cost-effective, and executed safely and efficiently from conception to closeout. The Operations Coordinator works collaboratively with internal teams and external stakeholders to pre-plan work, obtain permits, collect data, coordinate documentation, and ensure compliance with all quality, safety, and regulatory standards.

Major Areas of Responsibilities:

• Responsible for entering daily field reports into Bid to Win (B2W) Track
• Producing regular project cost reports from B2W Track
• Reviewing and filing completed daily FLHAs
• Assisting in the preparation of documentation for the pre-construction phase, including permit applications, risk assessments, execution plans and schedules
• Completing all pre-field administrative work including BC One Calls, Permit Applications, setting up pre-con meetings, notifying and informing applicable inspectors of upcoming work.
• Communicating project plans, actions, and issues to all key stakeholders
• Drafting and issuing accurate purchase orders
• Overseeing proper organization of project documents
• Supporting the Point repair program, including documentation, dispatching, scheduling, permitting and completion documentation

Operations Coordination Duties:

• Assisting in project planning, scheduling, and tracking overall progress
• Coordinating with subcontractors to align with project timelines
• Collaborating with operations team to define project scope and objectives
• Supporting Project Managers in compiling information as requested
• Maintaining an active vender list and assisting in procurement of suppliers
• Vendor management- ensuring WorkSafe clearance letters, GLI, and other contractor documentation are up-to-date.
• Assisting the operations team in maintaining high standards of quality and safety throughout the project lifecycle
• Creating TMPs for upcoming projects, as required
• Answering the main phone line and directing calls internally, as required

Scheduling and Dispatch Duties:

• Assisting Superintendents in creating daily and weekly crew and equipment schedules
• Publishing daily and weekly crew schedule to internal teams
• Informing operations team of any changes to permit status, delays, important impacts to schedule.

Reporting and Communication Duties:

• Providing regular updates to senior management on project status, challenges, and mitigation strategies
• Serving as a reliable point of contact for project-related communication and documentation

Health and Safety Duties:

• Ensures all Health and Safety procedures and regulations are followed in compliance with WorkSafe BC standards and Berto Health and Safety manual

*Note: The Operations Coordinator may be assigned additional duties as required to meet project or company needs.

Job Requirements:

• Certificate or diploma in Project Management or Construction Management, an asset·
• Proficiency in MS Office, particularly in Excel is required
• Minimum of 1+ years' experience in office administration within the civil construction industry
• Ability to maintain a high level of confidentiality

Required Knowledge, Skills and Abilities:

• Strong understanding of civil engineering principles, construction methods, and materials
• Proficiency or working knowledge of productivity and project management software tools required
• Familiarity with B2W and Buildertrend (or equivalent) project management software an asset
• Experience with Inviron Traffic Management System an asset
• Some knowledge of construction operations and equipment an asset
• Strong organizational, analytical and time management skills
• Strong attention to detail and demonstrated problem-solving and analytical skills
• Self-motivated and a strong team player
• Excellent communication, negotiation and interpersonal skills
• Team-oriented with a proactive and solutions-driven mindset
• Ability to work independently with minimal supervision

Physical Demands:

The Operations Coordinator is required to sit, along with viewing computer monitors for prolonged periods of time.

Occasional site visits requiring PPE, including steel toe boots.

Reporting Structure:viewingReports directly to the Vice-President of Operations, as well as works alongside senior management, superintendents and other project stakeholder

Job Type: Full-time

Pay: $30.00-$33.00 per hour

Expected hours: 40 per week

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Tuition reimbursement
• Vision care

Work Location: In person