Sales Administrator

Job Description
Sales Administrator
Location: Kanata
Build What's Next At Minto
Working at Minto means being part of something bigger—where your career is built on purpose, progress, and possibility. Here, employees aren't just valued—they're celebrated through peer-to-peer recognition, team events, and a culture that feels like family while honouring every individual's voice.

From day one, we've got you covered
From Your Very First Day At Minto, You'll Have Access To a Rewarding And Supportive Package Designed To Help You Thrive

• Competitive compensation with performance-based annual bonus
• Comprehensive benefits starting on day one—including unlimited physiotherapy, 24/7 access to healthcare professionals and physicians through our dedicated telemedicine service, and parental leave
• RRSP matching program and paid time off program to support your future and recharge
• Peer-to-peer recognition platform that celebrates your contributions
• Flexible summer hours to help you make the most of your time
• Professional development and learning support to fuel your growth
• Exciting career paths across a dynamic and purpose-driven organization

Your place in our story
The Sales Administrator is responsible for all administrative duties to support the Sales Representative and to provide an Ultimate Customer Experience for all Minto customers.

Here's How You'll Contribute

• Answer telephones and inquiries, handing off to Sales Reps for Sales-related issues;
• Welcome and greet all visitors to the sales centre; quickly acknowledge customers' presence and hand off to Sales Rep
• Prepare sales documents including the Agreement of Purchase and Sale (APS) prior to scheduled appointment
• Review all sales files for accuracy; return to sales representative for correction as required; final review and process of sales file to Head Office
• Maintain and update monthly sales register
• Assist with entering data from contact cards into the database, checking for previous registration for broker and Minto referrals, advising of issues for sales representatives to follow-up with broker/customer when required
• Maintain & update marketing and sales reports as required
• Order and maintain Marketing and Sales materials
• Conduct inspections to ensure sales centre & models are always kept neat & clean, ensuring all decorated areas are also in order; report any concerns accordingly (weekly)
• Prepare amendments for sales representatives' follow-up with customer
• Prepare & maintain specific reports for Sales Office advising of outstanding items to be addressed
• Maintain filing system and inventory of office supplies
• Maintain local competition database with direct comparison to Minto (monthly)
• Attend and participate in sales meetings as required
• Write meeting minutes as required
• Take initiative to improve processes and solve problems
• Assist in scheduling appointments for sales representatives when required
• Assist in entering data in traffic form when required
• Support management and sales representatives with administrative and sales related tasks
• Assist with the set-up of new sales centres at operational level
• Other duties within the scope, spirit, and purpose of the job, as requested by management.

What You Bring To The Team
Here's what will help you stand out. And even if you don't tick every box—we believe in your potential and are here to support your growth.

• High School Diploma or related work experience
• Experience in a sales environment preferably real estate or new home sales
• Strong knowledge of Microsoft Applications (Outlook, Excel, Word)
• Willing to work show home hours on-site
• Knowledge of community amenities
• Knowledge of new home builder products
• Excellent interpersonal skills and a positive, friendly attitude with customers and the public
• Works efficiently in a team environment
• Has strong attention to detail skills
• Knowledge of SalesForce and associated integrated applications is considered an asset

Hiring pay range:
$40,000-$50,000 a year

Pay ranges at Minto are designed to accommodate variations in knowledge, skills, experience, market conditions, and locations, reflecting our diverse industries, and lines of business. Please note that the pay range information provided in this posting pertains specifically to the location for where the position is being filled.

Ready to build your future with us?
Whether you're just starting out or looking to take the next step, Minto offers the mentorship, resources, and opportunities to grow a meaningful career. With competitive rewards and a strong commitment to well-being, we empower you to thrive—professionally and personally.

Join a team where your growth, purpose, and potential are celebrated. Let's create something meaningful—together.

About Minto
Our mission to build vibrant communities begins with the people who make it all possible—our employees. Named one of Canada's Best Managed Companies, we're proud of our 70-year legacy and dedicated to delivering more—more growth, more purpose, and more impact—for our employees, homeowners, residents, and the neighbourhoods we serve.

Minto does not accept any speculative or unsolicited CV's that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list. Any speculative or unsolicited CV's will be treated as a direct application. This role may involve the use of artificial intelligence tools to support and enhance the recruitment process. This posting reflects an existing vacancy within our organization. Minto is an equal opportunity employer committed to cultivating an inclusive and accessible workplace. We strive to build a team that reflects the diverse communities we serve, including individuals with disabilities. If you require accommodation or support at any stage of the recruitment and selection process, we'll work with you to ensure your needs are met. To request accommodation, please contact us