Property Marketing Administrator

Company Overview

TransferEASE Relocation Inc. is a family-owned Canadian business established in 1992, dedicated to providing comprehensive relocation & property services across Canada and internationally. With certifications in ISO 2008:9001 and as a Women-Owned Business, we pride ourselves on our commitment to quality and exceptional client care.

Summary

As a Portfolio Administrator at TransferEASE Relocation Inc., you will play a vital role in managing client portfolios to coordiante the administrator of property valuations, and sales throughout Ontario and Canada. This position is essential for maintaining our high standards of service and supporting our clients.

Duties Include:

• Manage realtors and property service personnel remotely (throughout Ontario and across Canada) including requesting and receiving opinions of value, listing packages and reports.
• Report to our Client's representative for day to day operation, communicate their instructions to service personnel and ensure instructions are followed . Coordinate Realtors, Appraisers, Inspectors and other personnel in accordance with client policy .
• Assist in preparation of ad-hoc, monthly and annual reports.
• Resolving issues, escalation, billing discrepancies and submitting changes for approval.
• Coordinate property reports, listing packages, and other services for properties to be sent to our client.
• Receive and Review supplier reports to ensure properties are well described and details are correct before submitting to client.
• Maintain records and schedules of sale contracts for each property. Conduct annual audits to ensure that suppliers are performing to required standards.
• Provide administrative support to the Realtors, Appraisers and Service Personnel
• Implement special activities and programs to make processes more efficient. Seek new realtors where necessary to ensure coverage.

Required Skills

• Property Management, Relocation or Real Estate experience and/or education
• Experience with an operating system used for Relocation, Real Estate or Property management or demonstration that you are able to learn to use one quickly
• Experience using Microsoft Office, especially Outlook (emails, setting tasks, etc) and Excel (ability to export reports to Excel, sort the data, combine data, set / run formulas). Ability to merge data into/from Excel complete Outlook to complete forms required for clients.
• Excellent client relation skills with strong written and verbal communications
• Very task driven with good analytical skills
• Able to work under pressure, deal with multiple deadlines, effectively handle stressful situations, deal intuitively with situations, and work with minimum direction and supervision
• Ability to meet defined deadlines in a high volume environment
• Critical thinking / problem soving
• Our work environment is very task-based and Clients have well defined timeline expectations - Ability to handle a large number of open files – it is expected that the successful applicant will be expected to manage property files per year.

Preferred Skills and Accreditations

• Real Estate courses/license
• Bilingual applicants
• Experience in Property Management, Real Estate or Relocation (or similar field)

Benefits:

• Health benefits after probation period
• Group RRSP after 6 months
• Matched contribution retirement plan after 6 months, subject to limitations
• Stability - we are part of a 115+ year old Canadian company
• Opportunity for advancement - We practice a promote-from-within strategy when growth and vacancies occur. The company has grown consistently and is expected to continue.
• We appreciate all responses, however due to volume of applications only those applicants who are selected for interview will be contacted. Thank you.

Job Type: Full-time

Pay: $46,000.00-$48,000.00 per year

Benefits:

• Company pension
• Dental care
• Extended health care
• On-site parking
• Paid time off
• RRSP match
• Vision care

Ability to commute/relocate:

• Mississauga, ON L4W 4Y9: reliably commute or plan to relocate before starting work (required)

Education:

• DCS / DEC (preferred)

Experience:

• property management, relocation or real estate: 1 year (preferred)

Work Location: Hybrid remote in Mississauga, ON L4W 4Y9