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Payroll and HR Administration Coordinator

1 day ago

Hamilton, Ontario, Canada TODAYS FAMILY Full time $55,000 - $65,000

Starting Wage: $55,000 to $65,000

Work Hours: 37.5 per week 

Location: Greendale Early Learning and Child Care​​​​​

Region: Hamilton​​​​​​

Employment Type: Full-Time, Permanent

Start Date: March 2026

Vacancies: 1​​​

Job Posting closing date: February 27, 2026

At Today's Family, we believe in the power of strong partnerships to help children and families thrive. We're a not-for-profit organization serving over 7,500 children and families across Hamilton, Halton, Haldimand-Norfolk, Oxford County and Peel Region. 

This job posting is for an existing vacancy and reflects a current opening within the agency.

Our mission is to ensure every child experiences the joy of learning through play. We value Caring, Collaboration, Accountability, Innovation, and Inclusion, and we're committed to delivering high-quality programs that evolve to meet the needs of our growing communities. 

Today's Family is seeking a Mission driven, Caring, Accountable, Collaborative, and Innovative professional to join its Human Resources team in a blended Payroll and HR Administration role.

If this describes you, we want you as part of our team

Today's Family Early Learning and Child Care is a non-profit, charitable agency serving more than 4000 children (and their parents and caregivers) in Hamilton, Halton, Haldimand and Norfolk and surrounding areas. 

We offer a wide range of early learning and child care program opportunities by providing quality and inclusive care for children aged infancy to school age, promoting pedagogy as laid out in How Does Learning Happen? 

You Belong Here:

Be a part of a positive, supportive team atmosphere where our focus is providing exceptional HR service to our staff and the public. You will be joining a dynamic HR department that will both challenge and develop your HR competencies. We believe that your creativity and passion for excellence will be the foundation of our continued success.

We are Seeking an Innovative and Collaborative Payroll and HR Administration Coordinator:

Financial sustainability and investing in our people are foundational to Today's Family's ability to grow and respond to the increasing demand for child care across our communities. This role plays a critical part in both areas. By providing accurate, timely payroll administration and strong HR administrative support, the Payroll and HR Administration Coordinator contributes to operational excellence, positive staff experiences, and the organization's ability to deliver on its Mission, Vision, and Guiding Values, a place for every child to experience the joy of learning through play.

This role works collaboratively across Finance, People and Operations, supporting staff, leaders, and providers through responsive service, strong systems, and continuous improvement.

The Payroll and HR Administration Coordinator is responsible for the day to day administration of payroll across the agency, while also providing HR administrative support across key people processes such as onboarding, employee records, reporting, and compliance.

The role works closely with HR leadership, acting as a connector between payroll, HR administration, and operational teams, ensuring accuracy, confidentiality, and alignment with legislation, policies, and best practices.

Key responsibilities include:

  • Administer full cycle payroll processing for multiple payroll groups, including reconciliation and record maintenance
  • Administer provider payroll, including required reporting and year end processes
  • Ensure payroll accuracy, compliance, and alignment with provincial and federal legislation and internal controls
  • Serve as the primary point of contact for staff payroll inquiries, providing timely and confidential support
  • Maintain and update payroll and HR systems, ensuring data integrity across platforms
  • Process employee changes including hires, role changes, leaves, and terminations in alignment with payroll and HR processes
  • Support HR administrative functions including onboarding, offboarding, and employee records management
  • Coordinate and support orientation and onboarding activities for new staff
  • Prepare payroll and HR related reports and support audits and compliance requirements
  • Develop and maintain clear payroll and HR administrative resources and documentation
  • Collaborate with Finance, HR, and Operations to support efficient workflows and strong communication
  • Identify and implement opportunities for continuous improvement across payroll and HR administration

Qualifications and Experience:

  • Alignment with and passion for Today's Family's Mission, Vision, and Values
  • Interest in working within a not for profit, charitable organization serving children, families, and communities
  • Post secondary education and or equivalent experience in Payroll, Accounting, Finance, or Human Resources
  • Payroll Certification or CHRP designation in progress is an asset
  • 3 to 5 years of experience in payroll processing, ideally within a multi site or not for profit environment
  • Working knowledge of payroll and HR systems, including UKG Pro
  • Strong understanding of payroll legislation and foundational HR practices
  • High level of organizational and administrative skills with strong attention to detail and deadlines
  • Demonstrated ability to handle confidential and sensitive information with discretion
  • Strong communication, collaboration, and interpersonal skills
  • Proficient in MS Office, particularly Excel, with experience preparing reports and reconciliations
  • Ability to manage competing priorities independently while remaining flexible and solutions focused

Join our Talent Community: 

Today's Family invests in our most precious asset: our people  We do this by offering our full time staff, working 25+ hours per week a competitive, comprehensive benefit plan which includes medical, dental and vision coverage; a retirement savings plan; and paid time off. We foster growth and development of staff through professional learning opportunities to best serve children and families and develop future leaders of Today's Family 

At Today's Family, we celebrate, support and thrive on diversity for the benefit of our staff, programs and our community.  We are actively seeking qualified individuals with demonstrated skill and knowledge to deal with all aspects of diversity in early learning and child care. Today's Family is committed to accommodating applicants with disabilities through the hiring process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).  If you require an accommodation at any stage of the hiring process, please contact HR.