Accounts payable Specialist

6 days ago

Montreal, Quebec, Canada Agile MV Full time

Job Summary

Reporting to the Accounting Manager, this role plays a key part in the efficiency, accuracy, and integrity of our financial operations. As a core member of the Finance and Accounting team, the Accounts Payable Specialist is responsible for managing the full cycle of vendor payments and ensuring that all financial transactions are processed in a timely, organized, and compliant manner.

Responsibilities

· Monitor AP email

· Check Invoices are going to IDC

· Verify that what was invoiced matches with what was ordered and receipt (3-way match)

· Ensure they are approved according to internal policies

· Process invoices from IDC to Docstar (Web side)

· Process invoices from Docstar to Epicor

· Process invoices non PO directly in Epicor and Credit Notes

· Assign invoices to the correct accounting codes.

· Post invoices

· Record and apply Payments

· Follow up on Received POs at the end of the month and look for invoices

· Schedule payments according to due dates every two weeks with their corresponding Backups

· Resolve discrepancies or disputes regarding invoices

· Respond to vendor inquiries about payments

· Review and reconcile vendor accounts

· Properly file invoices and payment records (physically or digitally)

· Comply with applicable tax and legal regulations

· Generate accurate invoices based on approved projects or specific instructions

· Send invoices to customers promptly, following agreed terms

· Record payments received

· Apply payments to the correct customer accounts and invoices

· Track outstanding invoices and follow up on overdue accounts

· Ensure credit limits and payment terms are followed

Qualifications

· Degree in accounting or equivalent.

· Minimum of 2 years' experience in a similar position.

· Excellent knowledge of Excel.

· Must have organizational, multitasking, and time management skills.

· Demonstrate discretion, rigor and thoroughness.

· Ability to work under pressure and to adapt.

· Autonomy, resourcefulness and versatility.

· Good sense of organization and initiative.

· Good skills and interest in teamwork.

· Ability to work in a team, proactivity, and rigor.

· Advanced level of French, both spoken and written.

· Advanced level of English to communicate with customers and suppliers who are mainly international. To comply with international industry standards.

Job Types: Full-time, Permanent

Work Location: In person

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