Recruitment Administrator

The Company

We're a recruitment firm that exclusively serves the real estate industry across Canada. We handle everything from executive, contingent and retained searches for property management, leasing, operations, accounting, administration and many more job roles.

Simply put, if it's a real estate hiring need, we handle it. Our team is well-connected in the industry, we're active with associations and sit on committees with BOMA, CREW & ICSC, which means we understand the market, because we're part of it. We're also a National Lead Partner with BOMA Canada - the only recruitment agency in the country to partner with them.

Whilst we're a recruitment firm at our core, we're deeply passionate about the real estate industry; advocating for its growth, supporting its community, and helping attract new talent to strengthen its future. We actively play a role in generating awareness of the industry within high schools, post-secondary institutions, and beyond.

The Role

We need someone who can keep the wheels turning while we focus on placements and client relationships. This isn't a traditional admin role where you're answering phones and scheduling meetings all day. You'll be the person who makes sure JobAdder is up to date, invoices go out on time, our LinkedIn presence doesn't go dark, and we actually remember to register for the events we're supposed to attend. You'll touch recruiting, marketing, finance, and operations - sometimes all in the same day. If you like variety, get satisfaction from keeping things organized, and using initiative, this could be a good fit. We're a four-person remote team, so you'll have real input on how we build our processes instead of just following someone else's playbook.

What You'll Do

You'll spend a lot of time supporting our recruiting work - formatting resumes, keeping JobAdder running smoothly with data imports and contact updates, completing references and background checks through CertN, and sending out contracts and job postings. You'll also build the templates and SOPs that make our lives easier. On the marketing side, you'll help us stay visible by drafting LinkedIn content for events and milestones, maintaining our content calendar, updating the website, sending Mailchimp campaigns, and creating job post graphics in Canva. We're also launching a careers guide in 2026 that you'll support.

The finance and operations work is equally varied. You'll handle client invoicing, track our monthly revenue and commissions, run basic ROI analysis on event spend, and keep consultant P&L updated. Beyond that, you'll manage the day-to-day operations stuff - registering us for industry events like BOMA, CREW, ICSC and REF, booking travel, organizing our Teams folders and shared drives, handling vacation tracking, supporting new hire onboarding, and helping with business license renewals. This isn't everything, but it gives you a sense of how much ground you'll cover.

To Be Successful

You'll need to be comfortable working remotely and managing your own time without someone checking in on you constantly. We're not going to micromanage or hover - if you need that kind of structure, this probably isn't the right fit. You'll need to hold yourself accountable, flag issues before they become problems, and keep things moving without waiting to be told what to do next.

Since we're building this from scratch, you'll need to be okay with some ambiguity and figuring things out as we go. We don't have every process documented or every answer ready - sometimes you'll need to take initiative and help us create the solution. Be professional in your work, but don't feel like you need to put on some corporate persona or talk in buzzwords. Just be human, be straightforward, and focus on getting work done. If you're allergic to egos or bureaucracy and just want to work with people who are easy to deal with, you'll do well here.

In Return

Up to $65,000 starting salary + 5% bonus

$5000 Health Spending Account

20 days vacation + stat holidays

100% Work from home

HUGE growth potential - You let us know what you want to achieve, and we will work with you to get you there.