OpenROM Intern – Student Co-op Placement

WHO WE ARE
Opened in 1914 and welcoming over 1.3 million visitors annually, the Royal Ontario Museum (ROM) is Canada's most-visited museum, ranking among the top 10 cultural institutions in North America. At ROM, we are dedicated to building and sharing global collections, sharing knowledge, inspiring learning, and fostering community engagement. As a globally recognized field research institute, ROM houses an impressive collection of over 18 million artworks, cultural objects, and natural history specimens, showcased in over 40 galleries and exhibition spaces. We are committed to creating a space where art, culture, and nature intersect, connecting people and communities to the past, present and shared future.

As we continue to work toward our goals to transform and evolve as one of the world's foremost 21st-century museums, we seek passionate and dynamic team members who embody our mission and values.

WHO WE NEED

We are seeking an organized and proactive Student Co-op Intern to join the OpenROM Project Office. In this full-time, four-month placement, you will support the capital project team by assisting with the organization, digitization, and centralization of project documentation and closeout materials.

Working under the guidance of senior staff, you'll contribute to the efficient flow of information and records, helping finalize open permits and ensure the timely submission of documentation to the City of Toronto. This is a support-focused, learning-oriented role designed to provide valuable exposure to project administration in a large cultural institution.

This placement offers an excellent opportunity for a student or early-career professional to develop skills and gain exposure to capital project documentation and coordination in a leading cultural institution.

HOW YOU WILL MAKE AN IMPACT

• Assist with organizing and digitizing project documentation to support version control and accuracy.
• Help track and update closeout documents, central records, logs, and spreadsheets under team guidance.
• Support the development of document templates and central databases for project closeout information.
• Assist with retrieving and consolidating historical project documentation in response to archival requests.
• Help prepare and assemble documentation packages for submission to the City of Toronto's Building Permit department.
• Provide general administrative support to the OpenROM team, including coordination and filing.

WHAT YOU BRING

• A high school diploma (or equivalent) is required.
• Current enrollment in or recent completion of post-secondary studies in urban planning, architecture, construction management, or a related field.
• Strong organizational skills and attention to detail.
• Comfort using Microsoft Office Suite (especially Word, Excel, and PowerPoint) and basic file-sharing tools.
• Ability to prioritize tasks, manage time effectively, and work in a team environment.
• Clear and professional written and verbal communication skills.
• A collaborative mindset, enthusiasm for learning, and a willingness to support others.

SALARY & TERMS OF EMPLOYMENT

• START DATE: January 5, 2026
• OPEN DATE: October 24, 2025
• CLOSE DATE: Open until filled
• STATUS: Full-time Contract
• EMPLOYEE GROUP: Non-Union
• HOURLY RATE: $17.60/hour
• SCHEDULE: Up to 35 hours weekly
• PROBATIONARY PERIOD: Three (3) months
• LOCATION (on-site): Toronto, ON

WHAT TO EXPECT IN OUR INTERVIEW PROCESS

1. Initial conversation: A 30-minute virtual conversation** with a Recruiter to discuss your interest in the role and ROM and how you can make an impact.
2. First interview: A 45-minute in-person or virtual interview with the Hiring Manager and project team.

The above-listed process may change or vary based on the nature and scope of the position. 

**All virtual conversations and interviews will be conducted via Microsoft Teams and may be recorded.**

WHY PEOPLE CHOOSE ROM

• Cultural engagement: Daily interactions with Toronto's diverse culture and international visitors offer insights into social and cultural trends. We champion inclusive community programs and connections through diverse experiences.
• Continuous learning: At ROM, expertise and continuous skill development are paramount. Our culture of curiosity and open-mindedness fosters growth beyond traditional career paths.
• Passion & fulfillment: Our work in preserving and curating cultural narratives brings deep satisfaction. We are passionate about the arts, global history, cultural diversity, and leveraging digital technologies to enhance accessibility.
• Team & culture: ROM promotes a positive workplace with collaborative, supportive teams that encourage creativity and innovation. We value new ideas and collective problem-solving.
• Academic collaboration: We are committed to education, partnering with universities and providing student resources, underscoring our dedication to research and accessibility.

If you're excited about this role, even if your experience differs from the specific requirements, we encourage you to apply. We're keen to meet candidates who can contribute their talents to our goals, and will consider an equivalent combination of knowledge, skills, education, and experience.

COMMITMENT TO DIVERSITY, EQUITY, INCLUSION, & ACCESSIBILITY
At ROM, we embrace diversity in our exhibits, communities, and teams. We encourage applications from racialized persons, Indigenous Peoples, persons with disabilities, 2SLGBTQI+ individuals, and those who can further diversify our ideas. We are committed to equitable employment opportunities and a workplace free from discrimination and harassment.

We welcome and accommodate candidates with disabilities throughout the selection process. Please contact us at [email protected] for assistance.



Apply today and help us create a collaborative, diverse, inclusive, and equitable space where creativity and learning flourish.

Only candidates selected for an interview will be contacted. Please note that all candidates receiving a verbal job offer will be subject to a background check. This includes a criminal background check and verification of professional references, and, other checks depending on the role.

#LI-Onsite

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