HR Specialist

The Agency

The Calgary John Howard Society (CJHS) is a charity that reduces crime and makes Calgary communities safer by helping youth and adults make positive changes and move away from criminal behaviour. We do this by addressing the root causes of crime through housing, education, employment programs and support so that individuals have alternatives to breaking the law. CJHS is committed to restorative justice and an organizational environment that recognizes the dignity and worth of each person. CJHS values diversity and inclusion and welcomes qualified applicants from all walks of life.

Position Title: HR Specialist

Reports to: HR Team Lead

Location: On Site

Status: Contract (6 months, with the possibility of extension), Part-Time, 20-hours per week

The Program

We are seeking an HR Specialist to join our growing team in supporting the organization's mission by ensuring the effective recruitment, onboarding, payroll back up, and ongoing support of staff. The HR team plays a key role in maintaining a positive employee experience, managing HR systems and documentation, and ensuring compliance with employment standards and internal policies. This program is essential to sustaining a healthy, inclusive, and well-supported workforce across CJHS's diverse service areas.

The Position

In this exciting new position, the HR Specialist is a key member of the Human Resources team, reporting to the HR Team Lead. The HR Specialist will be responsible for the day-to-day administration of the processes and systems that support the Human Resources function at CJHS. This role is responsible for supporting full-cycle recruitment and onboarding processes, including scheduling interviews, preparing employee agreements, and managing digital signatures. The HR Specialist will maintain and update employee profiles in BambooHR, assist with help desk inquiries related to staff accounts, and ensure accurate uploading and tracking of onboarding, offboarding, and training documentation.

In addition to core HR duties, the HR Specialist will serve as the backup for payroll processing. This includes supporting payroll tasks such as validating employee timesheets, assisting with payroll changes, ensuring accuracy of payroll data, and maintaining confidentiality while following established payroll procedures. The HR Specialist will work closely with the primary Payroll Administrator to ensure continuity and accuracy of payroll operations.

Additional responsibilities may include:

• Administering employee leave of absence (LOA) requests and benefits.
• Ensuring compliance with internal policies and employment legislation.
• Coordinating staff training schedules and documentation.
• Providing general HR support and contributing to process improvements.
• This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• 1–3 years of experience in a Human Resources role.
• 1–3 years of experience in a payroll-related role.
• Currently pursuing HR-related education or designation (e.g., CPHR) is an asset.
• Familiarity and experience with HRIS and payroll systems, preferably BambooHR is an asset.
• Strong communication and interpersonal skills.
• Ability to handle sensitive information with discretion.
• Experience with recruitment, onboarding, and benefits administration is an asset.
• Able to direct and manage priorities and workflow.
• Strong interpersonal and professional communication skill.
• Ability to work with minimal supervision, take initiative and be self-motivated.
• Excellent working knowledge of the Microsoft Office Suite of programs.

Your past does not define your future. A criminal record will not disqualify you from employment with us; we evaluate each application individually.

Applications will be accepted until

February 3, 2026

Please submit your cover letter and resume to:

The Calgary John Howard Society thanks all applicants; however, only those

considered for an interview will be contacted.

Job Types: Part-time, Fixed term contract

Contract length: 6 months

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Work from home

Work Location: In person