Executive Assistant

Requisition ID:

Position Number:

Posting End Date: February 03, 2026

City: Winnipeg

Employer: Winnipeg Regional Health Authority 

Site: Victoria General Hospital   

Department / Unit: Office of the COO - VGH  

Job Stream: Non-Clinical  

Union: Non Union 

Anticipated Start Date: 02/23/2026

FTE: 1.00  

Anticipated Shift: Days 

Work Arrangement: In Person  

Daily Hours Worked: 7.75

Annual Base Hours: 2015

 Salary is commensurate with education and qualifications. 

Grow your career in the Winnipeg Health Region Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We're united by a shared commitment to excellent and equitable health care.

As the senior administrative employee within the portfolio provides administrative support to the Chief Operating Officer. Organizes and prioritizes independently, the secretarial/administrative activities for the Chief Operating Officer and ensures that all work is completed within established timeframes. Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, from dictaphone or rough draft.  Develops, maintains and updates a variety of databases including creating spreadsheets, data collection and entry, assisting with analysis and organization of information and assisting with the preparation of reports. Reviews, evaluates and recommends new office/administrative procedures for the portfolio in the interest of efficiency and quality of service; prepares and maintains policies and procedures for the administrative activities in the portfolio.

• Five years' experience in a senior administrative position.

• Completion of a high school or equivalent program of studies; formal training in applied office skills is required.

Not Applicable

• Proficiency with computerized systems (Microsoft Word, Access, PowerPoint and Excel) is essential.
• Experience with e-mail and computerized calendars.
• Typing speed 60 wpm.
• Demonstrated ability to organize, assign and supervise the work of junior employees.
• Experience in scheduling and coordinating meetings.
• Ability to compose correspondence on behalf of senior managers.
• Experience recording and preparing minutes and agendas.
• Excellent communication skills, verbally and in writing.
• Ability to prioritize a large workload and independently complete a variety of administrative duties.
• Ability to work in a fast-paced corporate environment and work effectively under pressure to meet deadlines.
• Demonstrated problem-solving skills.
• Demonstrated ability to effectively contribute to a team environment.
• The ability to work independently and to establish and maintain good working relationships with administrative staff, healthcare agencies and all levels of management.
• Ability to maintain a high level of confidentiality.
• Previous health care experience would be an asset.

• Required to work for long periods of time at a computer.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.