Casual Secretary

Job Posting

Casual Secretary - Fox Valley School

CUPE

Competition #3919

The Chinook School Division is proud to serve nearly 6,000 students in 60 schools, with over 1,000 collegial and student-centered teachers and support staff. We are a vibrant and progressive school division located within Saskatchewan's great Southwest. Our Division is committed to our guiding principles; Communication, Shared Responsibility, Positive Relationships and Ongoing Monitoring and Improvement. The Division affirms the right of all students and staff to be contributing members of a school community that is safe, caring and respectful of all people.

Chinook is committed to supporting diversity and inclusion in our schools and workplace as indicated in AP 176. Successful candidates are expected to:

• understand the importance of supporting a welcoming environment;
• present a positive attitude towards inclusion and diversity;
• identify opportunities to support inclusion and diversity and;
  take meaningful action.

General Description:

A team member responsible to the Principal for ensuring the school office functions in an efficient and effective manner. This position requires the performance of secretarial/clerical/financial tasks and related office functions to provide support for the principal, school staff and students.

Duties and Responsibilities:

• Promote the vision, mission, principles and goals of the Chinook School Division
• Perform receptionist duties by greeting visitors and parents, assisting with the intercom system, answering the telephone, ascertaining the nature of business, providing information or redirecting inquires as required
• Perform various computer, word processing and typing responsibilities
• Maintain databases such as student information
• Record all staff absences and forward information to the Division Office as required
• Process mail on a daily basis if required
• Perform the financial functions required to maintain school financial records such as bank deposits, issue receipts, petty cash reports, and decentralized budget information if required
• Duplicate, produce and process materials using appropriate equipment as directed.
• Follow up on student attendance and absentees by phone; issue appropriate late slips, filing of attendance sheets complete by teachers and reports as requested by the Principal
• Maintain filing systems for the school office
• Provide minor first aid such as dispensing band aides to students if required
• Assist in the supervision of students as requested

Qualifications:

• Ability and experience in working with children
• Strong interpersonal and relationship skills, and an ability to work in a team environment
• A positive and flexible attitude to change
• Demonstrates a commitment to truth and reconciliation
  Demonstrates a commitment to supporting diversity and inclusion

Benefits:

• Participation in the Municipal Employees' Pension Plan
• Positive work environment
• Competitive pay - CUPE: $19.25/hour

Casual employees are contacted to work on an "as-needed" basis. Casual employees are important members of our Chinook team and receive competitive wages as well as pension benefits.

How to apply:

Interested applicants are asked to apply online via the Employment Page found at . This competition will remain open until January 30th, 2026 at 3:00 PM CST. Applicants will be required to create a portfolio and submit their application to competition #3919.

For more information about this position, please contact Shauna Lacher, Manager of Human Resources, by email at

Please note: all successful applicants must agree to a Criminal Record Check including a Vulnerable Sector Search as a condition of employment.

By virtue of the submission of the application, the applicant agrees that the Director or designate can contact previous employers for the purpose of conducting confidential reference checks whether or not the applicant has listed a reference for that employer.