Accounting Manager

JR102016

Accounting Manager

Location: Toronto-661 University

Department: Accounts Payable

The Role:

To provide strategic leadership and oversight to Accounting, Accounts Payable, Inventory Management and research support functions within Public Health Ontario (PHO), and manage the integrity of all financial and inventory information including oversight of the accurate and timely completion and reporting of all financial and inventory management activities and leadership of back-office system related projects to ensure a high level of data quality and reporting.

Key Responsibilities-

• Responsible for the functional areas: Accounts payable, Accounting, Inventory management and research administrative services.
• Leads the development of accounting, inventory and research grant reporting and information requirements for Public Health Ontario (PHO); develops and enhances the financial and inventory reporting systems and processes, to meet the needs of internal customers and external stakeholders.
• Leads, reviews and develops internal control policies/procedures for accounting operations ensuring sufficient segregation of functions to safeguard assets and to ensure the integrity and accuracy of financial data provided to internal/external users.
• Leads, in partnership with the Director Controllership, both external and internal audits and provides direct audit support to external auditors.
• Leads month end and year end close process and is responsible for the preparation and review of the monthly and annual financial statements.
• Develops and implements, as and when required, benchmarking and related monitoring strategies.
• Prepares relevant materials for Audit and Finance Standing Committee.
• Ensures financial information for audit, financial reporting and cash flows is automated, designs and modifies electronic financial management reports using financial systems (e.g. Prophix and Sage).
• Initiates and review weekly electronic fund transfer, wires, expense reimbursements and cheque payments for signing authority's approval, as identified in the Delegation of Authority document.
• Manages PHO corporate credit card programs (purchasing card and travel cards) and oversees issues, use and related reporting.
• Manages the processing of all accounts payable transactions (e.g., purchase orders for services and suppliers, honorariums, bursaries, employee expense claims, payroll payments) within established finance policies, procedures and timeframes.
• Manages and coordinates the accuracy of monthly reports of Third-Party Funds (e.g., research grants, segregated donations), tracks financial activities and prepares reports for Government agencies.
• Leads a variety of special projects focused on process improvement and provides input into overall financial policies/procedures for the department and PHO.
• Manages the development and delivery of training programs on accounting and accounts payable across PHO.
• Acts as primary liaison with program areas on policy matters that affect accounting and accounts payables.
• Develops program operational plan and goals in support of PHO's overall Annual Business Plan and Strategic Plan.
• Manages budget, service and performance indicators and ensures consistency in corporate requirements and approval processes for financial, human resources, information technology, operational and business planning functions.
• Builds and leads teams of multi-disciplinary staff in support of PHO's activities.
• Manages staff, congruent with PHO internal policies and procedures, professional standards, Collective Agreement requirements and other relevant standards, legislation or regulations.
• Assigns staff responsibilities setting clear performance objectives and measures, evaluating performance; advises on training needs, participates in recruiting/selection of staff; addresses performance and disciplinary issues, responding to grievances in conjunction with PHO Human Resources management programs; establishes and implements work/vacation schedule; builds and leads a team of multi-disciplinary staff who support PHO's activities.
• Models organizational values and organizational culture and embeds values into area of responsibility.
• Act as a designated lead and/or subject matter expert on cross functional PHO teams to ensure linkages and collaboration across PHO.
• Represents the Unit, its initiatives and services and PHO in consultations, relationships and collaborative partnerships with government, other provincial agencies, non-governmental organizations, professional associations and other academic and community partners. Liaises with Ministry staff on planning and performance matters where applicable.
• Ensures alignment of unit goals, objectives and activities with other PHO initiatives, goals and objectives.
• Contributes to the development and implementation of the department's mandate and operating procedures by taking a significant role in the identification of new programs and projects that fit PHO's mandate; suggests areas for improvement in internal processes along with possible solutions.
• Keeps abreast of the latest research and developments in area of specialty within PHO and at other agencies.
• Supports PHO in the provision of response in an emergency, pursuant to responsibilities as delegated in an emergency response plan; supports PHO's 24/7 incident and emergency response through shared participation in on-call schedule, as required.
• Other duties as assigned.

Knowledge and Skills-

• Solid understanding of information management frameworks and principles, business intelligence, as well as key enterprise processes and tools that support effective decision making.
• A track record of responsiveness in solving customer challenges.
• Knowledge of Generally Accepted Accounting Principles (GAAP), with business analysis skills and knowledge of financial and related organizational systems to develop and coordinate budget reporting activities within PHO.
• Skilled in managing and delivering multiple projects, to enable decision-making and measurement of results.
• Knowledge of and proficiency in the use of various computerized accounting systems, particularly AccPac Sage, Prophix and of MS Office software including Word, Excel, PowerPoint, Outlook, SharePoint, Visio and presentation applications.

Education and Experience:

• Master's degree in accounting or business administration.
• Chartered Professional Accountant (CPA) designation.
• Five (5) years financial management experience with a large, complex, service-based organization, preferably within a healthcare environment.

Attributes and Competencies-

• Oral communications skills, to manage working relationships at all levels within and outside PHO; facilitate groups and deliver learning/training sessions and presentations to staff on Full Cost Financial Reporting, Position Control Reporting.
• Written communication skills, to prepare briefing notes, letters, presentations, and a wide variety of other materials.
• Interpersonal, consultation, team building and relationship management skills, to work with other members of the Finance team; interact with all levels of management, staff and clients using discretion and diplomacy.
• Develops and enhances reporting systems and processes to meet PHO's internal customers' needs.
• Provides subject matter expertise in the interpretation of clients' monthly/quarterly financial and operational operating results to inform decision making.
• Ensures that financial information for audit, financial reporting and cash flows is automated, timely and meaningful to enable decision making and to meet the Board's requirements and PHO's third party/government reporting responsibilities.
• Determines priorities and plans activities while performing a variety of different responsibilities with conflicting deadlines, particularly to determine the importance and urgency of issues and to respond effectively to fluctuating workload demands in a fast-paced environment.
• Provides, for senior leadership's decisions, senior level advice, briefings and recommendations on business and financial planning and analysis-related matters/issue.
• Manages and directs the department/unit staff.
• Provides coaching, guidance, and feedback, to develop the skills and performance of team members within Controllership/ Accounting Unit.
• May require travel between offices and to offsite meetings.

Duration: Permanent

Hours of Work: Full time, 36.25 hours per week

Compensation Group: Manager

Posting Date:

Closing Date:

Please note:

Note: Internal candidates will be considered first.

While we thank all applicants for their interest, only those selected to move forward in the recruitment process will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.

PHO is committed to ensuring equity in employment. Our goal is to create a diverse, inclusive workforce that reflects the communities we serve and to ensure our services and communications are accessible to all individuals. Any candidate who requires a job posting in an alternative format may email a request to Once an applicant has been selected for an interview, they can inform PHO about any accommodations they may require at any stage of the interview process.

Job Types: Full-time, Permanent

Pay: $71,755.47-$133,311.11 per year

Benefits:

• Company pension
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• Vision care
• Wellness program

Work Location: Hybrid remote in Toronto, ON M5G 1M1