Finance Admin I

Echo NDE is a wholly owned subsidiary of Rockwood Service Corporation and provides full service non-destructive testing, inspection, and integrity services throughout North America. Our wide array of services is tailored towards maintenance, integrity, construction for both facility and pipeline sectors to a range of industries. As a company driven on customer service and a high-quality product, we strive to offer leading edge technology and our team of technicians are driven to provide the highest quality possible.

We are currently recruiting for a diligent and competent Finance Admin I to manage our financial transactions and records. The successful candidate will be responsible for managing and maintaining financial operations, recordkeeping, and providing support to the finance team. They will be highly organized and detail-oriented with excellent analytical skills for monitoring financial reports and ensuring compliance. The Finance Administrator will be responsible for maintaining accurate records of financial transactions, updating databases, and performing other administrative tasks when required.

Payroll

• Receive daily time sheets submitted by site, technicians or supervisors
• Enter time sheets into system (payroll & invoicing) on a daily basis in accordance with system entry periods
• Perform weekly first payroll check for all time sheets
• Export system data for the last current pay period for all sites
• Review the Weekly Time sheet tab for each employee against physical DTRs
• Check dates, billable hours, non-billable hours, shift, expenses, job numbers
• Save payroll review to appropriate housing folder for audit control

Invoicing

• Entry of all costs into client systems as required
• Track client PO spend for ongoing projects
• Provide costing/ PO spend to client as required
• Follow up on unsigned DTRs, PO increases
• Submit invoice packages to Operations/Lead Finance Administrator for review
• Post all invoice batches in MAS by end of day
• Where required, enter invoices into the third-party portals and monitor the status of invoices in the systems until they are approved or accepted for payment
• Report unbilled revenue for month end

Other Administrative Tasks:

• Open Jobs in system
• Code 3rd party invoices, submit to Accounts Payable for entry
• Request system rate updates
• Understand and obtain any contractual approvals required prior to commencement of work, i.e. overtime pre-approvals, work order acceptance forms
• Understand all contractual billing requirements per client
• Other administrative duties as needed

• The candidates we seek will have at least 3 years of related work experience
• Strong proficiency in MS Word/Excel with general knowledge of Accounting systems
• Previous experience in accurate processing within a high-volume environment
• Ability to professionally and effectively build relationships
• Demonstrate excellent oral and written communication skills
• Experience working in an industrial environment would be considered an asset

Our employees enjoy a competitive and comprehensive total compensation package, including employer-paid benefits, RRSP with company match, employer-paid certifications, discounted fitness memberships, insurance options, employee assistance programs, and more At Echo NDE, we are dedicated to fostering a respectful workplace and providing outstanding opportunities for those who are eager to succeed.

Echo NDE is a wholly owned subsidiary of Rockwood Service Corporation and provides full service non-destructive testing, inspection, and integrity services throughout North America. Our wide array of services is tailored towards maintenance, integrity, construction for both facility and pipeline sectors to a range of industries. As a company driven on customer service and a high-quality product, we strive to offer leading edge technology, and our team of technicians are driven to provide the highest quality possible.

We are looking for ambitious and energetic individuals who enjoy diversity in their role and want to grow their career as we grow our organization.

Please note we will consider accessibility accommodations to applicants upon request.

The company utilizes AI enabled tools to organize candidate responses. These tools may be used in the screening or assessment of applicants.