Divisional Admin Assistant

Posting #S S)

Posting Date29 Jan 2026

Posting Close Date05 Feb :00 PM (CST)

CategorySecretarial/Clerical

TypePERMANENT CONTRACT

DescriptionDivisional Admin Assistant

Location

Transportation

Start Date23 Feb 2026

End DateContinuous

FTE/Hours40.00 per week

Job Description & Requirements

Location: Maintenance/Transportation Office

Purpose of Position

Under the direction of their respective Department's Administrator, the Divisional Administrative Assistant (12 Month) contributes to the smooth and efficient operation of Brandon School Division. Providing services in confidential office administration, reception, clerical, and financial support services to a variety of people in their respective departments.

Duties and Responsibilities

Are established by the Director of Facilities and Transportation within the parameters of the job profile.

Required Qualifications

• Administrative Assistant Certificate week program) and/or equivalent education.
• Financial Accounting coursework or certificates and/or equivalent education.
• A minimum of three (3) years Administrative Assistant experience, preferably within a school division environment.
• A good working knowledge of computers and related business applications (e.g., Microsoft Office, EIS, PowerSchool, atrieveERP, SchoolCash online, Clevr, Versatrans Routing & Planning), depending on department.
• Excellent mathematical skills are required to provide financial support and other duties as required.
• Effective writing skills are required to take messages, compose memos, update information and files.
• Demonstrated effective interpersonal and communication skills to deal with people sensitively, tactfully, and professionally at all times.
• Strong organizational and time management skills, with the ability to set priorities and meet deadlines.
• Ability to apply skills to work methods, processes and approaches while performing a variety of duties over the course of day-to-day activities while utilizing a strong administrative skill set. Including but not limited to word processing, photocopying, data input, reception, faxing, emailing, customer service skills, and verified keyboarding skills of 60 wpm, with at least 95% accuracy.
• Requires the ability to read and comprehend a variety of documents while performing day-to-day tasks.
• Demonstrated ability to maintain confidentiality of information in the workplace.
• The ability to work independently and cooperatively as an effective member of a team.
• Demonstrated knowledge of and understanding of FIPPA and PHIA Regulations.
• Must hold a valid Class 5 Driver's Licence.

Preferred Qualifications

• Working knowledge of relevant Brandon School Division Policies and Procedures.

Your cover letter must clearly indicate how you meet the required qualifications.

Permanent CUPE employees presently on staff will be given early consideration, in accordance with COLLECTIVE AGREEMENT.

Salary as per COLLECTIVE AGREEMENT.

Position

Position

Location

Start Date

End Date

FTE / Hours

Rate

Admin Assistant (Div 12Mth)

Transportation

23 Feb 2026

Continuous

40.00

0.00

Inquiries should be directed to the Office of Human Resources:

Applications may also be received by fax or email: Applications must quote the competition number and be received no later than 12:00 noon on the deadline date. Faxed or emailed applications must include a Brandon School Division application form completed in full, a cover letter which clearly indicates how you meet the required qualifications, a comprehensive resume, including the names and contact information of three work-related reference, and copies of relevant certificates. Employment will be subject to a Criminal Record Check and a Child Abuse Registry Check completed within the four months preceding the date of application with results satisfactory to the Brandon School Division.

Brandon School Division will give consideration to gender equity, visible minorities, Indigenous peoples, and persons with disabilities. The Brandon School Division thanks all applicants for their interest. Only those selected for an interview will be contacted.

Upon request, Brandon School Division will provide reasonable accommodations to applicants disabled by barriers during the interview and assessment process.