Senior Lease Administrator

HighView Partners15 days ago

Toronto, Ontario

CA$80,000 - CA$95,000/annual

Senior Level

contract

Our client is a commercial real estate owner with a long-standing reputation for stability, integrity, and hands-on portfolio management across the Greater Toronto Area.

Your New Employer

With more than 100 commercial properties totalling over 4 million square feet, our client has built a business grounded in consistent asset performance, strong tenant relationships, and meticulous attention to operational and leasing excellence. Their leadership team is deeply involved in day-to-day decision-making, values high-quality work, and fosters a professional, collaborative environment where every team member plays a meaningful role.

They are now seeking a seasoned Senior Lease Administrator to enhance the accuracy and efficiency of their leasing operations and support a high-volume, dynamic commercial portfolio.

Your New Role

As the Senior Lease Administrator, you will serve as the central support to the Vice President of Leasing, taking ownership of commercial lease documentation across a busy and diverse portfolio. You will be responsible for drafting, revising, and finalizing offers, leases, renewals, extensions, assignments, amendments, and ancillary agreements. Your work will ensure that every document is complete, accurate, and fully aligned with legal, financial, and operational requirements before it progresses through the approval process.

A critical part of your role involves retrieving and managing source documents across multiple server locations, maintaining clean version control, and ensuring proper alignment between server-based files and tenant folders within Yardi. You will prepare historical lease summaries, assist with renewal preparation materials, and provide documentation to enable the VP of Leasing to negotiate confidently and efficiently.

This position requires someone who can work independently, manage shifting priorities, and deliver exceptional accuracy on every task. You will collaborate closely with legal counsel, property management leadership, and senior decision-makers, contributing directly to the integrity of the leasing process and the portfolio's overall performance.

What Sets You Apart

You bring five to seven years of dedicated commercial lease administration experience and a proven ability to produce clean, final-ready documents with minimal oversight. You are highly proficient in Microsoft Office applications and confident in working with complex formatting, cross-referencing, and structured lease schedules. You spot errors readily, understand commercial lease terminology, and take pride in delivering error-free work.

You are resourceful and comfortable navigating legacy or multi-location server environments. You approach document retrieval with a problem-solving mindset and work methodically to maintain organized, accurate files. You communicate clearly, stay composed under shifting priorities, and bring a level of professional judgment that senior leadership can rely on.

Experience with Yardi is an asset, and your ability to work discreetly and confidentially sets you apart.

What You Can Expect

You will join a well-respected organization that values precision, accountability, and a strong team dynamic. You will work closely with experienced leasing professionals, gain exposure to a diverse and active portfolio, and play a key role in ensuring the accuracy and integrity of commercial lease documentation.

The company offers competitive compensation and a hybrid work model. You can expect a stable, respectful, and highly professional work environment where the quality of your work truly matters.

Compensation

Expected annual compensation of $80,000 - $95,000 CDN, and the opportunity to build a long-term career with a highly respected real estate organization.

Additional Information

This posting is for an existing vacancy. Artificial intelligence-based tools are not used in the screening or selection process for this role.

Next Steps

If this opportunity aligns with your strengths and you can deliver the level of accuracy and professionalism this role demands, I would be pleased to arrange a confidential conversation.

Let's discuss how HighView Partners can support your Best Next Move.

Staffing and Recruiting

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Located in Toronto and Vancouver, we are a talent search firm dedicated to providing recruitment solutions to the real estate industry in Canada. Our mission is to connect people who perform and make a lasting impact in the industry.

Employers We know your goal is to hire the best talent in the industry. Our knowledge of Canadian real estate and the people in it, at all levels, will free you to concentrate on running your business. At HighView Partners, we are committed to finding your Best Next Hire.

Candidates We know moving to a new job is a career-defining decision. We will help you recognize and leverage the skills and passion that drive your performance. We want you to make the right choice and feel confident you are making your Best Next Move.