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Executive Assistant

22 hours ago

Grand Forks British Columbia, Canada School District 51 Boundary Full time

January 12, 2026

Executive
Assistant
Position
Type:
Full-time, continuing

Location:
School Board Office, Grand Forks, BC

The School District is seeking a highly skilled and professional Executive Assistant to provide advanced administrative and confidential support to the Superintendent of Schools, the Secretary-Treasurer and the Board of Education. This role is central to the smooth operation of senior leadership and governance functions across the District.

Key
Responsibilities

  • Manage complex calendars, correspondence, travel, and meeting logistics for senior leaders and the Board of Education.
  • Prepare and edit reports, presentations, and briefing materials.
  • Coordinate Board and Committee meetings, including agendas, materials, and minute-taking.
  • Maintain official Board records and ensure compliance with the School Act, Board policies, and FOIPPA and that all reporting requirements are met.
  • Provide administrative support to Human Resources as required (job postings, letters of offer/resignation/retirement, collective bargaining minutes, supporting on-/off-boarding etc.).
  • Maintain Board policy and District administrative procedures by compiling and implementing amendments, and publishing updates on District website.
  • Assist with planning/coordinating district events and provide on-site support.
  • Serve as a primary contact for Trustees and support effective communication between the Board, district staff, and the community.
  • Support district communications, public notices, and event coordination.
  • Maintain confidential files and manage document workflows.

Qualifications

  • Grade 12 plus a post-secondary certificate or diploma in Office or Business Administration (or equivalent experience).
  • Minimum 3 years of senior-level administrative experience, preferably in the public sector and/or unionized environment.
  • Experience supporting executives or elected officials is an asset.
  • Advanced proficiency with Microsoft Office and digital collaboration tools.
  • Exceptional communication, organization, and time-management skills.
  • High attention to process, detail and accuracy.
  • Demonstrated ability to handle sensitive information with discretion and sound judgment, including ability to work under pressure and manage competing priorities and demands.
  • Demonstrated ability to work independently.
  • Knowledge of governance procedures and records management practices is preferred.

Why
Join
Us
You'll play a key role in supporting educational leadership and public governance in a dynamic, community-focused environment. This position offers meaningful work, professional growth, and the opportunity to contribute to the success of students and schools across the District.

This full-time, permanent position is 35 hours per week, with typical schedule being Monday to Friday, 8:30 am to 4:30 pm starting February 17, 2026 or a mutually agreed upon date. The salary range is $65,683 - $82,103, depending on qualifications and experience. A robust benefits package and on-going opportunities for professional development are also included.

Interested and qualified applicants can submit applications throughor directly to Applications should include the following documents: Cover letter, resume, academic transcripts and/or supporting documents and three (3) professional references, including current contact information.

The position will remain open until a suitable candidate is found, however, applications received by
4:00
pm
on
Thursday,
January
22,
2026
will be assured full consideration. For further information about the position, please contact Miranda Burdock at or

Successful
applicants
will
be
required
to
consent
to
a
Criminal
Record
Search
prior
to
employment.
We thank all applicants for their interest; however, only those selected for interviews will be contacted.