Proposal Coordinator

About Us

AllRock Consulting Ltd. is a fast growing and innovative geotechnical, materials and Environmental engineering company. AllRock's geotechnical engineers, and materials specialists are focused on solving design, construction, and rehabilitation issues impacting the communities in which we work and live. By pairing cutting-edge site investigation technology with tried-and-true experience, we bring unparalleled expertise to the entire geotechnical spectrum—from planning and investigation, to execution and quality control.

AllRock works with clients in the pre-construction phases of a project to discover and examine what lies beneath their construction project. Our team collaborates with clients during the design phases to ensure they have all the geotechnical information needed to complete a successful project. This information allows projects to be completed on time and on budget, by working through problems upfront rather than during construction.

AllRock is proud to say that we are a 100% owned and operated Mi'kmaq First Nations company. The Qalipu Mi'kmaq First Nations & Millbrook Mi'kmaq First Nations are proudly represented through our owners and senior management. We are proud to be registered as a Certified Aboriginal Business with the Canadian Council for Aboriginal Business. Indigenous candidates are strongly encouraged to apply.

Why Work With AllRock Consulting

Our commitment to supporting the whole person is reflected in how we reward our employees:

• Competitive salaries paired with an exceptional benefits package, including critical illness, long-term disability, life insurance, and comprehensive health and dental coverage.
• A Health Spending Account to help manage your medical expenses.
• Financial assistance for professional development, along with flexible scheduling to help you balance work and family life.

The Position

AllRock Consulting is a fast growing Geotechnical/Materials Engineering firm that is looking for a highly organized and proactive Proposal Coordinator to join our fast-growing team. This is a unique opportunity to deliver assistance to all 7 of our offices across Newfoundland and Ontario. The successful candidate will be working in fast-past team-oriented environment at our Toronto office.

Job Duties and Responsibilities

• Assist in developing/maintaining proposal schedule (including the review and production phases), plans, outlines, and assignments.
• Identify and track opportunities.
• Review the request for proposal production/documentation guidelines.
• Maintain the electronic file structure and electronic proposal file access; establish and maintain files by setting up directories on organization's servers; review stored files for organization and applicability.
• Support the writing of non-technical sections of the proposal such as corporate experience and resumes.
• Manage the production of draft and final text and graphics.
• Coordinate the internal flow and review of all proposal inputs and outputs.
• Serve as point of contact for subcontractors and teammates.
• Interact with contracts/pricing and engineering staff.
• Serve as the liaison and coordinator for the creation of covers and graphics and formatting and editing of the documents.
• Assist Engineers and Project Managers with reporting, drafting etc.
• Respond to various procurement opportunities.
• Complete technical services for the Company including technical field and laboratory work.
• Maintain a full and valid driver's license.
• Have access to a vehicle for transportation to and from construction sites.
• Other duties as required.

Qualifications

• Undergraduate degree in Business, Civil Engineering, Communications, Marketing, or equivalent experience is considered an asset.
• 2+ years experience in proposals writing and tender submissions is considered an asset.
• Experience in construction is a plus.
• A valid driver's license, insurance and a personal vehicle is required.
• Eligible for federal security clearance.
• Flexibility to travel periodically.

Preferred Skills

• Excellent interpersonal, oral and written communication skills.
• Strong attention to detail and accuracy.
• Exceptional organizational skills.
• Data compilation and technical report writing.
• Work in both a self-lead and team environment, in office and field settings.
• A technical background, especially in Civil or Structural Engineering, or related fields, is considered an asset.
• Proficient with Adobe, Microsoft Office, and Visio.

Equal Opportunity Statement

At AllRock Consulting Limited, we are committed to fostering an inclusive workplace culture that celebrates diversity in all its forms. We recognize that our success as a company depends on the diverse talents, experiences, and perspectives of our employees. As an equal opportunity employer, we do not discriminate against employees or job applicants based on race, color, ethnicity, nationality, religion, age, gender, sexual orientation, gender identity, marital status, disability, veteran status, or any other protected characteristic as required by applicable law.

How to Apply

To apply, please click on apply button, or email your cover letter, resume, and proof of any relevant certifications to with "Proposal Coordinator" in the subject line. We look forward to hearing from you