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Payroll and Benefits Specialist

2 weeks ago

Toronto, Ontario, Canada Clio Full time

Clio is the global leader in legal AI technology, empowering legal professionals and law firms of every size to work smarter, faster, and more securely.

We are transforming the legal experience for all by bettering the lives of legal professionals while increasing access to justice.

Summary:
Core Responsibilities & Compensation

  • Prepare and process payroll across various international pay cycles (e.g., semi-monthly, monthly) in a timely and accurate manner.
  • Reconcile payroll and benefits, managing the flow of information to the general ledger to ensure costs are allocated to the correct account and cost centre through Journal Entries and Purchase Orders.
  • Prepare month-end and ad-hoc reporting as required.

Compliance & Reporting

  • Manage the preparation and submission of all statutory payroll reporting and remittances in accordance with local, regional, and national government regulations (e.g., payroll taxes, social security, workers' compensation).
  • Lead year-end reconciliations and the preparation of all legally required tax forms and annual income statements for employees and government agencies.
  • Prepare all necessary documentation for annual financial audits and other ad-hoc external payroll and tax audits.
  • Study existing and new international legislation to enforce adherence to requirements and advise management on necessary actions.

Systems, Administration & Employee Support

  • Manage and maintain the payroll and HRIS system (Workday), making recommendations to improve the scalability and efficiency of internal processes.
  • Administer and support all international employee benefit plans through Workday.
  • Oversee company payroll and benefits inboxes and communication channels, responding to internal and external inquiries as the subject matter expert.
  • Coordinate and process all information for the employee lifecycle, including new hires, resignations, and terminations (i.e., final pay calculations, letters, and issuance of required separation documents).
  • Draft employee agreements and internal adjustment letters as needed.
  • Create and maintain comprehensive operating manuals for all payroll, benefit, and insurance processes.
  • Maintain a secure and confidential filing system for all payroll documentation and employee files in compliance with global data privacy regulations.

Team Leadership & Expertise

  • Act as the first escalation for complex payroll questions, with the tools and ability to research answers for employees.
  • Take responsibility for the training and oversight of new hires.
  • Ensure close attention to detail in your own work and in the work of others that you review.

What you will find here:
Compensation is one of the main components of Clio's Total Rewards Program. We have developed a series of programs and processes to ensure we are creating fair and competitive pay practices that form the foundation of our human and high-performing culture.

Some highlights of our Total Rewards program include:

  • Competitive, equitable salary with top-tier health benefits, dental, and vision insurance
  • Hybrid work environment, with expectation for local Clions (Vancouver, Calgary, Toronto, and Dublin) to be in office minimum 2 days per week on our Anchor Days.
  • Flexible time off policy, with an encouraged 20 days off per year.
  • $2000 annual counseling benefit
  • RRSP matching and RESP contribution
  • Clioversary recognition program with special acknowledgement at 3, 5, 7, and 10 years

The expected salary range* for this role is $70,600 to $83,000 to $95,400 CAD. There are a separate set of salary bands for other regions based on local currency.

  • Our salary bands are designed to reflect the range of skills and experience needed for the position and to allow room for growth at Clio. For experienced individuals, we typically hire at or around the midpoint of the band. The top portion of the salary band is reserved for employees who demonstrate sustained high performance and impact at Clio. Those who are new to the role may join below the midpoint and develop their skills over time. The final offer amount for this role will be dependent on geographical region, applicable experience, and skillset of the candidate.

Diversity, Inclusion, Belonging and Equity (DIBE) & Accessibility
Our team shows up as their authentic selves, and are united by our mission. We are dedicated to diversity, equity and inclusion. We pride ourselves in building and fostering an environment where our teams feel included, valued, and enabled to do the best work of their careers, wherever they choose to log in from. We believe that different perspectives, skills, backgrounds, and experiences result in higher-performing teams and better innovation. We are committed to equal employment and we encourage candidates from all backgrounds to apply.

Clio provides accessibility accommodations during the recruitment process. Should you require any accommodation, please let us know and we will work with you to meet your needs.

Learn more about our culture at

Disclaimer:
We only communicate with candidates through official email addresses.