Admin I

The role of Admin I - Receptionist is to provide support to visitors at Sioux Lookout First Nation Health Authority Executive office as well as providing admin support to the Property, Finance and Core departments.

Position Type: Full-Time Permanent

Posting Type: This job posting is for an existing vacancy 

Closing Date:  Friday, January 23rd at 4:30PM CST

Salary Range:  $51,319 - $68,932 per year

MINIMUM QUALIFICATIONS

• Persons of First Nations ancestry will be given preference (OHRC, Part II, Special Employment)
• Ability to speak in a first Nations dialect of the Sioux Lookout Region would be a asset (Ojibway/Oji-Cree/Cree)
• Written and oral communication skills acceptable to the employer that meet the requirements of the role of reception/administration. Completion of Grade 12 and or post-secondary education would be an asset.
• A minimum of 6 months experience in frontline Customer Service in administrative.
• Demonstrated computer skills, ability to use Microsoft office products and accurately type data
• Able to problem solve, use good judgment and make sound decisions
• Ability to work independently and works well with in a team
• The ability to perform the requirements of the position on a regular basis

ROLES AND RESPONSIBILITIES

• Welcome visitors and direct them to the appropriate person or department. Answer and forward incoming phone calls in a professional manner.
• Provide excellent customer service to clients, guests, and employees.
• Address inquiries and provide information about the organization.
• Notify staff members of visitor arrivals.
• Relay messages accurately and promptly.
• Ensure the reception area is clean and tidy, make sure bulletin boards are up-to-date.
• Manage office supplies, equipment and paper and place orders as needed.
• Coordinate maintenance and repairs for office equipment such as photocopiers/scanners/printers
• Receive incoming and outgoing mail/faxes and record in log, work with SLFNHA Porter to ensure mail is picked up and delivered in a timely fashion across SLFNHA.
• Assist with administrative tasks such as photocopying, faxing, filing, and data entry.
• Schedule and manage appointments, meetings, and room bookings.
• Provide administrative support to various departments as needed.
• Draft and proofread correspondence, emails, and other documents.
• Accurately enter and maintain data in databases or spreadsheets.
• Assist in preparing and formatting documents, reports, and presentations.
• Prepare meeting agendas and take minutes when required.
• Support Executive Assistants and cover for them in their absence.
• Other duties as assigned by your Supervisor.

Key Competencies

• Developing and maintaining a network of contacts, both inside and outside the organization, with people who may be able to supply information, assistance, or support for work-related goals. This includes building and maintaining friendly, warm relationships or a network of contacts with people who are, or might someday be, helpful in achieving work-related goals
• Taking the initiative to exceed (external and internal) client expectations constantly and consistently.
• Making decisions and/or taking action that recognizes the organization`s unique integrated pattern of behaviors and characteristics.
• Creating honest, trusting, and successful working relationships with others (inside and outside the organization) by consistently demonstrating competence and reliability in job performance, and representing what is best about the organization through demonstrated principles, actions, and communications...
• Working with others to share expertise and achieve outcomes that benefit the organization; stepping in to fill necessary roles that others are unable or unwilling to do; demonstrating strong communication skills to others on the team through active listening, summarizing, facilitating and "bridge building"...
• Ensuring that work accomplished is complete in all relevant aspects; avoiding lost productivity due to excessive working of peripheral details.
• Ensuring that work accomplished is accurate in all relevant aspects.

Sioux Lookout First Nations Health Authority focuses on hiring Indigenous employees whenever possible. 

Candidates are encouraged to self-identify on their application. Self-identification is voluntary and the information is used to assist SLFNHA in hiring Indigenous people from the region whenever possible and to support candidates in their application. 

We offer competitive and comprehensive employment benefits to Full-Time employees: 

• Pension plan
• Fitness reimbursement program 
• Comprehensive insurance coverage 
• Professional development opportunities
• Relocation assistance