Staffing Assistant

Requisition number

SCHII00099

Job Category

Support Staff

Posting Start Date

Nov 19, 2025

Posting End Date

Dec 3, 2025

Work mode

Hybrid

Location

TDSB Head Office

Geographic Location

Toronto

Panel Type

Not Applicable

Position Type

Permanent

Our staff members are the backbone of our system. Becoming a part of the TDSB team means joining a talented community of educators and support staff dedicated to enriching the lives of all students and helping them to achieve success.

The TDSB is one of the largest and most culturally diverse school boards in Canada, with approximately 246,000 students in 584 schools and approximately 40,000 employees. We offer a dynamic, challenging work environment and unmatched career opportunities for our staff.

Please review the information provided and explore the exciting career possibilities the TDSB has to offer as we continue to establish ourselves as the leading school board of the new millennium.

The Toronto District School Board adheres to equitable hiring and employment practices. We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged to make their needs for accommodation known in advance during the application process.

No.: SCH II NE

POSTED: November 19, 2025

DEADLINE: 4:30 p.m. December 3, 2025

Staffing Assistant

1 – Permanent Position

People and Culture

Schedule II, Level 2

(Non-Union, 12 Month)

$61,376 - $73,250

The Toronto District School Board adheres to equitable hiring, employment and promotion practices.

Reporting to a designated Staffing Officer/Supervisor, the Staffing Assistant will be responsible for providing confidential administrative support to the Team.

Responsibilities will include researching and preparing reports/documents, taking minutes, maintaining computer and hard copy files, generating correspondence, responding to enquiries, liaising with employees, union representatives and supervisory personnel, gathering and analyzing information, and providing office automation/office management support.

• Compose, edit and prepare correspondence including confidential human resources/labour relations communications.
• Participate in staffing procedures including assisting with preparing postings and advertisements, collecting, compiling and preparing information for annual staffing surplus processes including running staffing formulas, assist with the placement of staff during annual staffing/surplus procedures, maintaining establishment numbers, etc.
• Create, compile and/or maintain all databases including, maintaining and up-dating employee records on HRIS, creating and maintaining database of temporary employees and supply staff, creating and maintaining records related to the transfer/surplus process, etc.
• Collect, record, compile, analyze and prepare information for reports and/or presentations, including confidential information.
• Assist Officer and/or Administrator with the analysis, development, testing and implementation of reports and enhancements in HRIS.
• Provide confidential support in grievance investigation and collective bargaining positions.
• Research decisions and assist in preparing statistical analysis for grievances/arbitrations and staffing processes.
• Respond to enquiries regarding policies and procedures of the Board, Collective Agreement provisions, People and Culture policies and protocols, staffing procedures, employment/labour legislation, etc.
• Provide information and guidance to Principals and/or Managers regarding the policies and procedures related to staffing processes.
• Provide leadership in fostering equity and inclusiveness in the development and implementation of programs and services.
• Liaise with other Board staff, Union representatives, and/or legal counsel to access, acquire and exchange information.
• Other duties as assigned.

• Ontario secondary school diploma with an emphasis on Business Studies including computer courses, with a minimum of three years progressively responsible administrative experience in a Human Resources environment, or an equivalent combination of education and experience.
• Advanced keyboarding and word processing skills including wordprocessing, spreadsheets, database applications, e-mail, Internet, and employee information systems.
• Experience and ability to maintain and work with confidential information.
• Proven ability to communicate effectively both orally and in writing.
• Research skills needed to prepare confidential human resources reports/correspondence.
• Experience working under pressure and multi-tasking, in order to meet frequent deadlines.
• Strong organizational and analytical skills.
• Proven ability in promoting equitable practices which value inclusiveness and diversity.
• Knowledge and understanding of related Board and/or departmental policies and procedures and collective agreement provisions.

• Ability and willingness to work evenings and weekends with minimal or no notice.

Work Year: 12 Months

Location: 5050 Yonge Street (Wheelchair Accessible) (Hybrid Work Eligible)

Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing.

The Toronto District School Board is deeply committed to promoting Truth, Reconciliation and the rights of Indigenous peoples, Human Rights, Equity and Anti-Racism, and the elimination of Oppressive Practices, in our schools, our workplace and in the communities we serve. We strongly encourage applications from all individuals including those with varied lived experiences that can contribute to the diversification of the workforce at TDSB.

We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged to make their needs for accommodation known in advance during the hiring process.

The TDSB follows a hybrid work structure where some employees may be able to work remotely at times, based on operational requirements. Please refer to Policy P103, Flexible Working Arrangements for more information.