Real Estate Deals Closing Administrator

7 days ago

Scarborough ON MV S, Canada Century 21 Real Estate Full time

We are seeking an experienced Real Estate Deals Closing Administrator to join our team at Century 21 Percy Fulton Ltd. Brokerage. The ideal candidate must have a strong understanding of processing the real estate Commissions payable/Commissions Receivables with previous hands-on experience working in the deals department.

Mandatory Requirement

Minimum 1-2 years of experience using Lone Wolf (BrokerWolf) — specifically in inputting deals and managing payouts.

Manage the end-to-end process of real estate transaction closings — ensuring all deals are accurate and compliant.

Key Responsibilities:

Process and review real estate deals, waivers, and amendments. Follow up on missing paperwork and coordinate with agents for commission payments.

Input, update, and reconcile deal details and commission structures in LoneWolf.

Communicate with agents, lawyers, and service providers regarding deal progress and document requirements.

Prepare daily/weekly reporting, month-end reconciliation, and maintaining brokerage statistics.

Prepare deal closings and process ETF or issue cheques.

Prepare outgoing invoices to builders for Pre-Construction Deals

Develop systems to streamline processes and improve transaction accuracy.

Qualifications

Minimum 1 year of administrative experience in a real estate brokerage.

Minimum 1 year of Lone Wolf Software experience is a must.

Familiarity with TRESA, RECO, and FINTRAC guidelines.

Experience with electronic document management systems (SkySlope is an asset).

Must have strong computer and typing skills.

Commitment to delivering exceptional customer service.

Educational background in Business, Finance, or related field.

Strong analytical skills with attention to detail and comfortable working with numbers.

Previous experience in customer service or administrative roles is an asset.

Familiarity with data entry processes and reporting tools.

Ability to work collaboratively in a fast-paced environment.

Strong communication skills, both written and verbal

If you're ready to elevate your career and make an impact in the real estate industry, we invite you to apply today Join us at Century 21 Percy Fulton Ltd. and be part of something extraordinary.

Job Types: Full-time, Permanent

Pay: From $45,000.00 per year

Work Location: In person

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