Accounts Payable Coordinator

Join Our Team as an Accounts Payable Coordinator

Are you detail-oriented, organized, and passionate about accuracy in financial processes? We're looking for an Accounts Payable Coordinator
to manage full-cycle AP across multiple entities and play a key role in maintaining vendor relationships and supporting month-end reporting.

If you have experience in the construction industry and are familiar with ERP systems like
Jonas Premier
or
CMiC
, we'd love to hear from you

Position Summary

The Accounts Payable Coordinator is responsible for managing full-cycle AP processes across multiple entities, ensuring accurate and timely invoices and payment processing. This role plays a key part in maintaining vendor relationships, ensuring compliance with financial policies and regulations, and supporting month-end reporting and reconciliation activities. Working closely with project managers and senior accounting, the AP Coordinator will contribute to process improvement initiatives and uphold the integrity of financial data through diligent documentation and reconciliation practices. Experience in the construction industry and familiarity with ERP systems such as Jonas Premier and CMiC are considered strong assets.

Key Responsibilities

Invoice & Payment Processing

·    Full-cycle accounts payable for multiple entities.

·    Accurately code, cost, and enter invoices and receipts into accounting systems.

·    Prepare cheque runs, EFTs, and payment packages for review and authorization.

·    Process employee expenses, credit card statements, and petty cash transactions.

·    Manage online portals (i.e. Credit Cards, Utilities)

Vendor Management

·       Oversee AP mailboxes and respond to vendor inquiries.

·       Resolve invoice discrepancies and escalate disputes as needed.

·       Perform vendor statement reconciliations, ensuring data is as up to date as possible.

·       Maintain vendor records and support new vendor setup processes.

Compliance & Documentation

·       Ensure compliance with corporate policies, industry regulations, and tax rules.

·       Maintain accurate digital filing systems.

·       Prepare and maintain supporting documentation for audits.

Reporting & Month-End Duties

·       Generate AP reports and reconciliations for management.

·       Complete bank, GL and intercompany reconciliations where applicable.

·       Support month-end close processes and deadlines.

·       Assist with ad hoc financial analysis or reporting requests.

Cross-Functional Support

·       Collaborate with project managers, accountants, and finance leaders to ensure timely approvals and payment accuracy.

·       Participate in process improvement initiatives to streamline AP workflows.

Key Competencies & Skills

Education & Experience

·       Diploma or degree in Accounting, Finance, or a related field preferred.

· –3+ years of full-cycle AP experience; construction industry experience is a strong asset.

·       Experience with ERP/accounting software (CMiC is an asset).

Technical Skills

·       Strong Microsoft Excel skills (formulas, sorting, data entry accuracy).

·       Understanding of tax codes (GST/HST/QST) and applicable provincial/federal requirements.

·       Ability to manage high-volume invoice processing.

Organizational Skills

·       Detail-oriented with high accuracy in data entry and reconciliations.

·       Strong time management and ability to meet tight deadlines.

·       Capable of prioritizing tasks in fast-paced, high-volume environments.

Communication & Interpersonal Skills

·       Professional and clear written/verbal communication with internal teams and vendors.

·       Ability to manage sensitive information with confidentiality.

·       Customer service-oriented approach when handling vendor relationships.

Professional Attributes

·       Problem-solving and discrepancy resolution skills.

·       Proactive, self-starter attitude with ownership of assigned tasks.

·       Collaborative team player who can also work independently.