Equipment Warehouse Coordinator

Medline Sinclair is seeking an experienced and detail-oriented Equipment Warehouse Coordinator to join our dynamic team.

About the Role

As an Equipment Warehouse Coordinator (12 Months Contract), you will be responsible for organizing and monitoring the movement of equipment inventory across multiple warehouse and storage locations, including both company-operated and third-party facilities. You will ensure all inbound and outbound activities are properly scheduled, communicated, and documented, supporting smooth operations, timely deliveries, and full visibility of inventory across all locations. This position will be based out of our North Vancouver office.

Key Responsibilities

Coordination and Communication:

• Serve as the primary point of contact for all warehouse and logistics coordination.
• Communicate daily with internal warehouse staff and external logistics partners to arrange inbound and outbound shipments.
• Schedule and confirm pickups and deliveries with freight carriers and internal drivers.
• Coordinate with the installation team to arrange equipment pickups and deliveries for customer installations.
• Maintain ongoing communication with the CSR team and management regarding shipment progress, delays, and special requirements.
• Respond promptly to internal inquiries related to shipments, inventory, and warehouse activities.

Receiving and Shipping Oversight

• Verify that all incoming shipments match packing lists and documentation, including quantities, serial numbers, and item details.
• Ensure outbound shipments are checked against invoices and all related documents are accurate and complete.
• Collaborate with warehouse clerks to plan and prioritize daily shipping and receiving tasks.
• Review and maintain proper shipping, receiving, and transfer documentation for traceability and accuracy.
• Communicate with all storage and logistics partners to ensure goods are handled and shipped in accordance with company standards.
• Ensure orders are accurately staged and ready for pickup.

Inventory Tracking and Reporting

• Maintain an up-to-date record of inventory held across all storage locations.
• Generate and distribute regular inventory visibility reports to management and other stakeholders.
• Monitor discrepancies or variances between systems and physical counts, and follow up on resolutions.
• Support cycle counts, inventory audits, and reconciliation processes.

Operational Support

• Provide on-site support for shipping and receiving activities as required, including forklift operation when necessary.
• Assist with warehouse organization, labeling, and staging to ensure efficient workflow.
• Assign and monitor tasks for temporary or seasonal warehouse staff when applicable.
• Collaborate with the Equipment Operations Supervisor to identify opportunities to improve warehouse coordination, documentation, and visibility processes.

Skills and Experience

• 3–5 years of experience in warehouse operations, logistics, or inventory coordination.
• Experience coordinating activities across multiple locations is preferred.
• High school diploma required; post-secondary education in supply chain or logistics is an asset.
• Forklift certification is preferred.
• Ability to lift up to 50 lbs and move products up to 80 lbs.
• Excellent coordination and communication skills (written and verbal).
• Proficiency in Microsoft Excel, Outlook, and warehouse/inventory management systems (MXP, SAP, or equivalent).
• Strong organizational skills.
• Ability to work independently and unsupervised.
• Experience coordinating with carriers and preparing shipping documents.

Successful candidates will be required to complete a criminal background check.

What's in it for you?

In return, you will be partnering with a successful, growing company in a strong market. You will receive a competitive salary, extensive benefits coverage plus the chance to work with an amazing team (if we do say so ourselves) We are proud to offer a competitive salary for this role in the range of $40,000 - $50,000 per year. The actual salary offered will be commensurate with education, experience and internal equity.

What you need to do now?

If you feel this is the next chapter in your career, please apply now

Applicants with disabilities may notify Human Resources of any accommodations needed to support your participation in the recruitment process.

We know that exploring a new career opportunity takes considerable time and energy. We sincerely appreciate your interest in Medline Sinclair.

Preferred

• 1 year(s): Warehouse, receiving, picking and shipping.