Administrative Clerk

2 weeks ago

New Glasgow, Canada Rimkus Consulting Group Canada (formally known as: IRC Building Sciences Group) Full time

We are currently seeking an Administrative Clerk to join our team in New Glasgow on a part time basis. This position is responsible for general administrative support.
- Benefits provided which include Life Insurance, Extended Health Care which consist of: Medical, Dental and Vision Care, as well as some other great perks such as: RRSP/DPSP Programs, paid days off, a referral bonus, as well as a gym membership to GoodLife Fitness. Our company welcomes upskilling and celebrates continuous education in various professional fields. We look forward to meeting with you_

**Major Duties & Responsibilities**
- Answer all incoming calls and relay messages
- Greet and direct all clients and visitors
- Prepare outgoing mail and courier packages; receive and distribute all incoming mail and courier deliveries
- Create, print and distribute Work Orders to all necessary parties
- Enter Work Order data into accounting program
- Prepare draft invoicing and provide to Project Managers for review
- Maintain spreadsheets used for the tracking of: Work Orders, Proposals and Invoicing
- Assist in the preparation of proposals, reports and tender packages
- Prepare specification documents and CCDC documents; obtain necessary insurance certificates for submissions
- Maintain Timecard input and disbursements as necessary
- Assist in the typing of correspondence letters, proposals, observation reports and draft documents
- Upload, print and scan drawings as required
- Maintain production reports for weekly meetings
- Order and maintain supplies for both office and kitchen
- Maintain general filing, including any Iron Mountain paperwork and processing
- Corresponding with office cleaners and tenant services
- Other assigned general administration duties as necessary

**Requirements & Qualifications**
- Post-secondary degree or diploma in an associated or related field
- 1+ years of experience in receptionist role
- 3-5 years of experience in an office administrator role
- Bilingual in both English and French would be an asset
- Excellent written and oral communication skills
- Experience within similar industry is an asset
- Excellent problem-solving skills
- Superior telephone manners and strong interpersonal skills
- Ability to act with business integrity and possesses strong attention to detail

**How to Apply**

Indeed1

**Job Types**: Part-time, Permanent
Part-time hours: 30 per week

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- receptionist: 1 year (preferred)
- office administrator: 2 years (preferred)

Work Location: In person

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