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Project & Marketing Coordinator/ Coordinateur(Ice)

2 weeks ago

Gatineau, Canada Our Executive Director Full time

Project Coordinator and Marketing Coordinator

Our Executive Director association management services in Gatineau is seeking a Project Coordinator and Marketing Assistant who is able to perform a variety of project management, marketing, operations and administrative tasks for the non-profit associations we support. He/she also co-ordinates a wide range of company activities working closely with the CEO.

When necessary, this role may be called up to deputize for the Executive Director(s) of our clients and CEO. He/she may also be called upon to provide administrative coverage during staff vacations and assist in administrative support to ensure the efficient operation of the organization.

Work is to be at the office OR Hybrid, but you must live in the Ottawa, Gatineau region. Up to 20 hours per week. Flexible schedule but must be during normal business hours. We are open to either an employer/employee model or engage the right individual on a freelance basis.

Project Management
- Planning and coordinating administrative procedures and systems and devising ways to streamline processes
- Attend association client meetings acting as the staff project coordinator
- More specifically, supports the logistics of meeting and attends meetings, takes meeting minutes, and assists in creating agendas
- Coordinates project stakeholder advisory groups and committees
- Liaise with the Executive Director and Administrative Coordinator to work within the team providing support as needed.
- Work with the Executive Director to organise events and community activities to support our client’s advocacy and fundraising activities
- Act as the lead administrator on our project management software (Zoho) dashboard to:

- Plan and coordinate administrative procedures and systems
- Devise ways to streamline processes
- Act as a liaison for the Executive Director(s) of our clients.
- Maintain the perpetual calendar of Our Executive Director activities and that of our clients in the project management dashboard
- For our client, PMAC, act as the primary Managing Director of the association
- For our client, IECA Canada, coordinate the activities of the Contractors’ Alliance.
- Ensure the liaison between the various committees

Marketing work

In this part of the role, you will act as the communications director for a number of our client associations. As such, your responsibilities in marketing will be broken out into two parts: Influencer outreach and regular marketing communications support.
In more general marketing communications support, you’ll:
You will take the lead in the supporting the Society of NonProfit Board Directors summit’s influencer outreach efforts to secure speakers and affiliates. You will also take the lead in booking podcast and livestream interviews with prominent social media influencers in the nonprofit space. He/she will also be a key contributor to growing virtual conference registrations, association memberships and/or charitable donations by:

- Support the CEO and Our Executive Director’s clients with press and listings - drafting press releases, sending and posting listings and PR as appropriate
- Support management of freelance designers, photographers and PR professionals
- Write copy and proof marketing and communications content
- Support the CEO in ensuring effective communication with all stakeholders including volunteers and participants
- Provide strategic recommendations to improve outcomes
- Provides logístical and administrative support for webinars
- Develop stakeholder communications group e-blasts and monthly newsletters (project and membership specific)
- Create content for various channels including industry publications, social media (Facebook, LinkedIn), blogs, website, etc.
- Prepare, double check and import data into the sales and marketing system
- Reviewing and analyzing data to determine which marketing strategies are most effective
- Preparing reports on marketing activities, including costs, revenue generated, and customer feedback
- Coordinating with advertising agencies to ensure that ads are delivered on time
- Collecting information about customers’ demographics, interests, and buying habits to create targeted campaigns
- Designing layouts for presentations, brochures, and newsletters.

Qualifications/Requirements:

- Experience in a Mac environment as well as with project management software
- Proven experience as administration manager
- An analytical mind with problem-solving skills
- Excellent organizational and multitasking abilities
- A team player with leadership skills
- Bilingual in French and English (advanced abilities in understanding, written and speaking both languages)
- Only applicants from the Ottawa-Gatineau region will be considered.
- Professional, reliable, organized
- Computer proficiency In an Apple/Mac environment, Google Docs, Word, Excel)
- Experience in influencer marketing, social media, PR or digital strategy
- Excellent organizati