Specialist, Procurement

**Specialist, Procurement**

**Full time, Permanent**

**eCampusOntario**

eCampusOntario is a provincially-funded non-profit organization that leads a consortium of the province’s 54 publicly-funded colleges, universities and indigenous institutes to develop and test online learning tools to advance the use of education technology and digital learning environments. Officially registered as the Ontario Online Learning Consortium (OOLC) and referred to as eCampusOntario we:

- Support the development and delivery of quality online learning experiences across all of Ontario.
- Lead in research, development and sharing of exemplary practices in online and other forms of technology-enabled learning.
- Support member institutions in fostering innovation, collaboration, and excellence on behalf of Ontario students, faculty and stakeholders.
- Contribute to the evolution of teaching and learning by responding to emerging technology and the development of state-of-the art online learning.

**Specialist, Procurement**

**Position Summary**

The Specialist, Procurement will act as the primary resource for the development and administration of eCampusOntario’s procurement processes, procedures, and solicitation documents (e.g., Request for Proposals, Request for Quotation, Request for Supplier Quotations etc.) in compliance with internal procurement policies and provincial regulations including the Broader Public Sector (BPS) Accountability Act and the BPS Procurement and Expense Directive.

Reporting to the Head of Finance and Administration, the Specialist, Procurement will lead vendor communications and vendor performance monitoring, while ensuring that employees adhere to procurement processes, legal regulations and ethical sourcing practices. They will also be responsible for the administration of software and membership subscription procurements and renewals; updating procurement trackers and documents; and day to day procurement related duties, as assigned.

**Accountabilities, Duties, and Responsibilities**
- Lead the full-cycle procurement process, including preparing procurement postings, documentation, contracts, vendor communications and contract renewals.
- Maintain an effective and efficient procurement process of goods and services, and in accordance with the Broader Public Sector (BPS) Accountability Act and the BPS Procurement and Expense Directive.
- Provide research and input into the financial sourcing aspects of contracts and calls for tender when information is not readily available.
- Identify cost-reduction opportunities and participate in contract pricing negotiation with vendors and suppliers.
- Leverage eCampusOntario’s buying power to optimize costs, assess new suppliers and vendors, reduce lead time, and guarantee supply and services.
- Responsible for the eCampusOntario Procurement inbox by reviewing and responding to inquiries from internal and external stakeholders, maintaining a high-level of service delivery.
- Develop and maintain relationships with existing and potential suppliers and vendors.
- Update procurement trackers and documents.
- Notify the Senior Leadership Team of any possible obstacles to ideal efficiency of the supply chain process.
- Guide and lead internal stakeholders (employees) to ensure adherence to procurement processes.
- Collaborate with internal stakeholders to understand their procurement needs and communicate supplier information effectively.
- Lead the drafting of procurement contracts in collaboration with business unit leaders.
- Provide administrative support on initiatives projects and functions, including supporting the finance team.
- Perform Accounts Receivable invoices billing, collection, and deposit recording.
- Assist Accounts Payable processing and prepare journal entries when required.
- Assist the Analyst, Finance with office administration duties and responsibilities, and provide back-up support as required.
- Comply with non-disclosure agreement and adhere to the highest standards of ethics, integrity, and confidentiality.

**Education, Professional Designations, and Development**
- Bachelor’s degree in commerce or economics or equivalent combination of education and experience.

**Experience**
- A minimum of two (2) years’ experience in procurement, finance, or related roles, preferably in the postsecondary education or technology sectors.

**Skills**
- Proficiency in MS365 (Outlook, Word, Excel, PowerPoint, and SharePoint) required.
- Excellent interpersonal and teamwork skills, with the ability to handle highly confidential data and records required.
- Advanced communication skills to clearly articulate requirements and expectations from suppliers and stakeholders.
- Understanding and drafting of legal contracts.
- Excellent organization and time management skills required.
- Procurement specific software fluency is considered an asset (i.e., Bonfire, MERX).
- Familiarity with the Broader Public Sector Accountability Act and the Broader