Property Specialist

**Scope of the Position**

The Property Specialist is responsible for maintaining an occupancy rate of 100% and administration of all property requirements. This is achieved through demonstrating excellent skills in: Tenant relations, communication skills, sales. Administration and organization.

**Duties, Responsibilities, Authority and Accountabilities**
- Show and rent vacant suites in the building with the goal of maintaining an occupancy rate of 100%
- Conduct apartment tours for prospective tenants
- Follow up by phone with prospective tenants within 24 hours of an apartment tour. Record and address any objections. Report findings to the Operations Manager / Property Manager
- Screen qualifying prospective tenants
- Ensure the Tenancy agreement and all other documents are correctly prepared
- Conduct move in / move out inspections
- Maintain an accurate amount of suite availability. Examine the Snapshot Vacancy Report, From SAP, on a daily basis to keep track of available
- Conduct regular inspections of vacant suites
- Maintain an accurate record of prospective residents including proper filing of all paperwork

Follow proper procedures when giving out and tracking keys for the property

**Administration**
- Ensure new tenants are correctly entered into the system including their lease dates, rent payments, name on rent rolls
- Maintain an effective system of rent collection and conduct follow ups when payments are not made on the due date. Record and notify tenants
- Review the A/R report, from SAP system on a weekly basis
- Advise the Operations Manager / Property Manager about tenant arrears and issues, and building issues
- Communicate tenant and building issues to property staff
- Take action regarding renewal status (Termination tenancy, confirming yearly renewals)
- Distribute the necessary forms for tenant transfers, assignments and special terminations, and ensure that the tenants LMR is processed correctly
- Conduct purchasing functions for materials ion SAP to facilitate day to day business and suite turnovers, etc.
- Coordinate property services
- Deliver building notices
- Initiate and follow legal and collection proceedings as required. Issues statements and/or discrepancy letters, issue proper legal notices for unpaid rents and when necessary, provide solicitor with accurate information for court
- Correspond with sheriff regarding evictions and accompany sheriff during suite inspections/evictions
- Adhere to company administration
- Ensure all paperwork and records are properly maintained and filed
- Maintain a high level of tenant satisfaction when addressing tenant relation issues
- May be required to respond to on call after hours emergencies
- Carry out other duties as assigned

**Knowledge, Skills, and Experience**
- Outstanding customer relation skills
- Background in sales
- Excellent problem-solving skills
- Outgoing and people-oriented personality
- Excellent problem solving and organization skills
- Outgoing and people-oriented personality
- Contribute to team atmosphere
- Excellent written and verbal communication skills
- Ability to multitask
- Flexible working hours
- Proficient in MS Office software (Excel, Word, and Outlook).
- Experience working with First Nations an asset.

**Special Requirements**
- Willing to work additional hours as required.

**Working Conditions**
- Office work (prolong sitting, lifting boxes X lbs.).

**Expected Salary Range**

$60,000 to $70,000 / Yearly

Our typical hiring range will be +/- 5% of the midpoint shown above.
Factors influencing this decision include qualifications and market conditions for the role.

**ABOUT NCH’ḴAY̓**
Nch’ḵay̓ Development Corporation (Nch’ḵay̓) was established in 2018 as the economic development arm of the Squamish Nation -—Sḵwx̱wú7mesh Úxwumixw—to allow for the separation of business and politics. Nch’ḵay̓’s mandate is to develop, manage, and own the active businesses of the Nation, and our mission is to pursue successful business opportunities that contribute to the long-term wealth and prosperity of the Sḵwx̱wú7mesh Úxwumixw and Stélmexw (People).

**What we Offer**
Our workplace is committed to the highest levels of safety and inclusivity. You will be working with a supportive and passionate team, and have opportunities for continuous learning, development, and growth within your job and career. In alignment with our values, we offer our Team Members generous benefits to help them achieve their goals, including
- Opportunities for career growth and development,
- Friendly, supportive, and dynamic work environment,
- Flexible hybrid work schedule,
- Extended dental and health care benefits,
- Employee and Family Assistance Program,
- Pension Plan and Supplementary Savings Plan,
- Life Insurance,
- Paid leave (sick leave, vacation, seven Squamish Family Days

14 statutory holidays.