Residential Property Administrator

2 days ago

Hamilton, Canada The Effort Trust Company Full time

Come join us at Effort trust and become a part of our Residential Property Administration Team We are currently looking for a portfolio administrator and accountant to support the Residential Property Administration Team at our Hamilton office. This position encompasses two roles which involves a variety of duties related to both accounting and the managing of a residential portfolio.

**Portfolio Administration Responsibilities**:

- Provide customer service to tenants.
- Enter tenant receipts and pre-authorized payment information as needed.
- Process tenant leases and yearly renewals.
- Manage move-ins and move-outs in a timely manner.
- Process monthly Non-Payment of Rent notifications.
- Work as a team with the site staff and property managers to ensure the rent is collected on time each month.
- Support the Paralegal with legal documentation as required.
- Work closely with the Property Managers and site staff to ensure tenant information is kept current and accurate. Prepare monthly bank statements.
- Be aware of and keep up to date with the Ontario RTA (Residential Tenancies Act) as it relates to your daily functions.
- Other duties as required.

**Accounting Responsibilities**:

- Process journal entries as required for the residential portfolio.
- Participate in the development, training and implementation of accounting policies and procedures.
- Prepare HST returns accurately while adhering to their deadlines where required.
- Manage documentation from bank (NSF's, bank statements, fraudulent activity).
- Assist in the development of the annual operating budget.
- Liaise and respond with external auditors to address/review issues and queries, as required.
- Other duties as required.

**Desired Skills & Qualifications**:

- 3 to 5 years of experience in a similar role in property management preferred.
- An individual who is proficient in Microsoft Office with exceptional skills in Excel.
- We can consider it an asset if you have working knowledge of Yardi.
- Knowledge of the Residential Tenancies Act is required.
- Excellent organizational, time management, communication, and customer service skills.
- Strong interpersonal skills with the ability to engage with customer issues using tact, diplomacy, and confidentiality.
- Excellent problem-solving skills, and ability to think on your feet.
- Contributes positively to our upbeat work environment.

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Hamilton, ON ON L8N 1A6: reliably commute or plan to relocate before starting work (required)

**Experience**:

- property management: 1 year (preferred)

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